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Send Study Materials Automatically to Students

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Student Onboarding

Pabbly Connect is the central platform that automates student onboarding processes. By using Pabbly Connect, you can streamline tasks like sending course materials and onboarding information automatically through Gmail.

This tutorial will guide you through setting up an automated workflow that triggers when a student submits a Google Form. With Pabbly Connect, you can ensure that students instantly receive all necessary documentation without manual intervention.

2. Setting Up Your Workflow in Pabbly Connect

To start automating student onboarding, access your Pabbly Connect dashboard. Click on the “Create Workflow” button to initiate the process.

Press the “Create Workflow” button.
Select the “Create using Quick Builder” option.
Enter the prompt: “Create a workflow where every Google form entry receives a mail through Gmail.”

Once you send the prompt, Pabbly Connect will analyze it and ask you to select your trigger and action application events. Choose “New Response Received” for Google Forms and “Send Email” for Gmail.

3. Integrating Google Forms with Pabbly Connect

After setting up your workflow, the next step is to integrate Google Forms with Pabbly Connect. Ensure you have created a Google Form for student enrollment.

To connect Google Forms, follow these steps:

Open your Google Form and click on the “Responses” tab.
Select “Link to Sheets” to create a Google Sheet for responses.
Copy the webhook URL generated by Pabbly Connect.

Integrating Google Sheets with Pabbly Connect will allow you to capture form responses automatically. Now, every time a student fills out the form, their details will be sent to Pabbly Connect seamlessly.

4. Configuring Gmail to Send Course Materials

Next, you need to configure Gmail within Pabbly Connect to send course materials to students. Click on the “Connect” button in the Gmail application.

To set up Gmail, follow these steps:

Choose “Add New Connection” and sign in with your Google account.
Fill in the sender name and email address.
Map the recipient’s email address from the Google Form responses.

Once you’ve set up the email details, write the content of the email, including links to course materials and community access. After completing the setup, click “Save and Send Test Request” to verify that everything works correctly.

5. Testing Your Automated Workflow with Pabbly Connect

Finally, it’s essential to test your workflow to ensure that everything operates smoothly. Fill out the Google Form with dummy data and submit it.

Check your Gmail account to confirm that you receive the email containing course materials. This step verifies that Pabbly Connect is functioning correctly and automating the onboarding process as intended.

By following these steps, you can automate student onboarding efficiently. With Pabbly Connect, all necessary information is delivered to students instantly, improving operational efficiency and enhancing the onboarding experience.

Conclusion

In conclusion, using Pabbly Connect to automate student onboarding simplifies the process significantly. By integrating Google Forms and Gmail, you can ensure students receive all necessary materials immediately after enrollment, enhancing their experience and operational efficiency.