Watch Step By Step Video Tutorial Below





1. Access Pabbly Connect for Integration

To start integrating Gravity Forms with Google Sheets, you first need to access Pabbly Connect. Open a new tab and go to pabby.com/connect. If you don’t have an account, sign up for free to receive 100 free tasks every month.

Once logged in, you’ll be directed to the Pabbly Connect dashboard. Here, you can create workflows without needing any coding skills. This platform is designed to simplify automation between various applications, making it ideal for your needs.

2. Create a New Workflow in Pabbly Connect

After accessing Pabbly Connect, navigate to the ‘Create Workflow’ option. Select ‘Create Using AI’ to utilize the new AI flow builder. Enter a simple prompt stating your goal: “Send Gravity Forms responses to Google Sheets instantly.” This will help the AI generate the workflow for you.

Once you approve and open the workflow, you will see that the template is already created. The next step is to build connections, starting with the trigger from Gravity Forms. Copy the provided webhook URL from Pabbly Connect.

  • Navigate to your Gravity Forms dashboard.
  • Install the Gravity Forms Webhook plugin if not already done.
  • Access the form settings and locate the Webhooks section.

Now, you can add a new webhook using the copied URL. This establishes the connection between Gravity Forms and Pabbly Connect.

3. Set Up the Webhook in Gravity Forms

Within your Gravity Forms settings, click on the ‘Add New’ option in the Webhooks section. Name this webhook as “New Form Entry” and paste the webhook URL from Pabbly Connect in the request URL field.

Ensure that the method is set to POST and the format is JSON. You can select all fields to be included in the request. Save these settings to finalize the webhook setup.

Once the webhook is added, you need to click on the ‘Recapture Webhook Response’ button. This will allow you to test if the connection is successfully established. Submit a new form entry to check if the response is captured correctly in Pabbly Connect.

4. Connect Google Sheets to Pabbly Connect

With the Gravity Forms webhook set up, it’s time to connect Google Sheets. In your Pabbly Connect workflow, click on the ‘Connect’ button and select ‘Add New Connection’. Choose the ‘Sign in with Google’ option.

Select the Google account linked to your Google Sheets. Grant permission to allow Pabbly Connect to access your Google Sheets. After successful authentication, choose the spreadsheet you want to use, such as “Leads Data”, and select the specific sheet, like “Sheet1”.

  • Map the headers in your Google Sheets: First Name, Last Name, Email, and Phone Number.
  • For each field, select the corresponding data from the previous response captured in Pabbly Connect.

This mapping ensures that each new form submission will automatically populate your Google Sheets with the correct data.

5. Test the Integration and Confirm Setup

After mapping the fields, click on the ‘Send Test Request’ button. This will trigger the workflow and send the test data to your Google Sheets. Check your Google Sheets to confirm that the record has been created successfully.

Once confirmed, your integration is complete! Now, every time a new form submission is made through Gravity Forms, a new record will automatically appear in your Google Sheets, organized neatly in a tabular format.

This seamless integration using Pabbly Connect allows for efficient data management and automatic updates, saving you time and effort in manual data entry.

Conclusion

In this tutorial, we explored how to send Gravity Forms responses to Google Sheets instantly using Pabbly Connect. By following these steps, you can automate your data collection process effectively, ensuring that all submissions are recorded accurately in real-time.