Watch Step By Step Video Tutorial Below





1. Setting Up Pabbly Connect for Integration

To send Calendly booking alerts to Discord automatically, first, you need to access Pabbly Connect. This platform allows you to create automated workflows between various applications.

Visit the Pabbly Connect website by typing pabbly.com/connect in your browser. If you are a new user, click on the ‘Sign Up Free’ button to create an account. Existing users can simply sign in to their accounts.

2. Selecting Calendly as the Trigger Application

Once you are logged into Pabbly Connect, navigate to the workflow page. Here, you will select Calendly as your trigger application to start the automation process.

  • Click on the ‘Create Workflow’ button.
  • Choose Calendly from the list of applications.
  • Select the event as ‘Invite Created’.

After selecting the app event, connect your Calendly account. You will need to log in and authorize Pabbly Connect to access your Calendly data.

3. Configuring Webhook Response in Pabbly Connect

Once your Calendly account is connected, Pabbly Connect will prompt you to wait for a webhook response. This response will contain the details of the booking made in Calendly.

To test this, schedule a new event in Calendly. Fill in the necessary details, such as name, email, and phone number, then save the event. After scheduling, return to Pabbly Connect to see if the response has been captured.

  • Check for the response in Pabbly Connect.
  • Ensure all details like name, email, and booking time are displayed correctly.

This confirms that the integration is working correctly, and you are ready to proceed to the next step.

4. Formatting Date and Time for Discord

Now that you have the booking details, you need to format the date and time correctly before sending it to Discord. For this, you will use the Date Time Formatter provided by Pabbly Connect.

Select the Date Time Formatter and set it to format the date with the timezone. Map the date from the previous response and specify the input and output formats. Make sure to convert the time to your local timezone, Asia/Kolkata.

  • Map the start date and time from the previous step.
  • Select the input format as UTC.
  • Choose Asia/Kolkata as the output timezone.

After formatting, save the request and verify that the response contains the correctly formatted date and time.

5. Sending the Message to Discord

With the formatted date and time ready, it’s time to send the booking alert to Discord. Select Discord as your application in Pabbly Connect and choose the action event as ‘Send Channel Message’.

Connect your Discord account and enter the webhook URL obtained from your Discord channel settings. Customize the message to include the lead’s details, such as name, email, and the formatted date and time.

  • Map the lead’s first name and last name in the message.
  • Include the formatted date and time in the message.

Finally, send the request and check your Discord channel to confirm that the booking alert is received successfully. This completes the integration process using Pabbly Connect.

Conclusion

In this tutorial, we explored how to automate sending Calendly booking alerts to Discord using Pabbly Connect. This integration streamlines your booking notifications, ensuring your team is always informed about new events.

By following these steps, you can enhance your workflow and improve team communication effortlessly. Start using Pabbly Connect today to automate your processes efficiently!