Watch Step By Step Video Tutorial Below





1. Accessing Pabbly Connect for Integration

To start automating inventory alerts, you first need to access Pabbly Connect. This platform serves as the core integration tool that connects WooCommerce with WhatsApp. Begin by navigating to the Pabbly Connect website.

If you are a new user, you can sign up for a free account. This allows you to utilize 100 free tasks, enabling you to test the features of Pabbly Connect without any cost. Once logged in, you will be directed to the dashboard where you can create your first workflow.

2. Creating a Workflow in Pabbly Connect

After accessing your dashboard, the next step is to create a new workflow in Pabbly Connect. Click on the “Create Workflow” button and select “Create from Scratch”. Name your workflow something descriptive, like “Send Automatic WhatsApp Alerts When Stock Runs Low”.

  • Click on the “Create Workflow” button.
  • Select “Create from Scratch”.
  • Name your workflow.

Once the workflow is created, you will notice two main sections: Trigger and Action. The Trigger is the event that starts the workflow, while Actions are the subsequent steps that follow. Here, you will set WooCommerce as your trigger application.

3. Setting Up WooCommerce as the Trigger

In this section, you will configure WooCommerce as the trigger application in Pabbly Connect. Select “WooCommerce” from the application list and choose the “Product Updated” event. This allows you to capture updates to your product inventory.

After selecting the event, click on the “Connect” button to obtain your webhook URL. Copy this URL and navigate to your WooCommerce settings. Under the WooCommerce section, go to Settings > Advanced > Webhooks.

  • Go to WooCommerce Settings.
  • Select Advanced > Webhooks.
  • Add a new webhook and paste the URL.

Set the status to active and save the webhook. This step ensures that WooCommerce will send updates to Pabbly Connect whenever a product is purchased or inventory is updated.

4. Adding Conditions for WhatsApp Notifications

Now that you have set up the trigger, the next step is to add conditions for sending WhatsApp notifications through Pabbly Connect. You need to determine when to send a notification based on your inventory levels.

For this example, set a condition that sends a WhatsApp message only if the stock falls below a certain threshold, say 15 units. To do this, add an Action step and select “Filter by Pabbly” as the application. Configure the filter to check if the stock quantity is less than 15.

  • Add an Action step.
  • Select “Filter by Pabbly”.
  • Set the condition to stock quantity < 15.

This condition ensures that notifications are only sent when inventory is critically low, keeping your stock levels managed efficiently.

5. Configuring WhatsApp Notifications

In this final step, you will configure the action for sending WhatsApp notifications using Pabbly Connect. Select “WhatsApp Cloud API” as your action application and choose the “Send Text Message” event.

To set up the WhatsApp API, you will need to input your WhatsApp Business Account details, including the token, phone number ID, and recipient phone number. After entering these details, customize the message to include dynamic data from the previous steps, such as the product name and stock quantity.

  • Select “WhatsApp Cloud API”.
  • Choose “Send Text Message” event.
  • Input WhatsApp Business Account details.

Once all settings are configured, save and test the workflow. If set up correctly, you will receive a WhatsApp notification whenever your inventory goes below the specified level, allowing you to restock promptly.

Conclusion

Using Pabbly Connect to automate inventory alerts between WooCommerce and WhatsApp simplifies your inventory management. This integration ensures you receive timely notifications, helping maintain optimal stock levels and improve your business efficiency.