Watch Step By Step Video Tutorial Below





1. Accessing Pabbly Chatflow for WhatsApp Broadcasts

To schedule WhatsApp broadcast messages automatically, you need to access Pabbly Chatflow. Start by visiting the Pabbly Chatflow website at pave.com/chatflow. After signing up, you will land on the dashboard where you can manage your WhatsApp communications.

Once on the dashboard, ensure that your WhatsApp number is linked to your Pabbly Chatflow account. This is crucial for sending messages. If you need help with this setup, refer to the tutorials available on the dashboard.

2. Creating WhatsApp Message Templates in Pabbly Chatflow

Next, you need to create a WhatsApp message template that will be used for your broadcast. Navigate to the “Templates” section in the left-hand menu of Pabbly Chatflow. Here, you can create a new template by clicking on “Add Template”.

  • Select the type of message you want to create (e.g., promotional, informational).
  • Add text, images, buttons, or links as required for your message.
  • Ensure your template is approved by Meta before sending.

After creating your template, you can preview it to make sure it appears as intended. This step is crucial to ensure your customers receive the correct information through the broadcast.

3. Setting Up WhatsApp Broadcast in Pabbly Chatflow

To set up your WhatsApp broadcast, head to the “Broadcast” section in Pabbly Chatflow. Click on “Create Broadcast” and select “Broadcast Campaign” as the type. Here, you will provide a name for your broadcast, such as “Travel Offer”.

Next, choose your audience for the broadcast. You can either select an existing contact list or upload a CSV file with customer details. If you haven’t created a contact list yet, you can do so by clicking on “Add New Contact List” in the “Contacts” section.

  • Select the specific contact list you want to target.
  • Optionally, refine your audience by excluding certain contacts.

Once you have selected your audience, you can proceed to select the message type, either a regular message or a pre-approved template. Make sure to choose the template you created earlier for a seamless experience.

4. Scheduling WhatsApp Broadcast Messages Automatically

Now, it’s time to schedule your WhatsApp broadcast using Pabbly Chatflow. You can choose to send the broadcast immediately or schedule it for later. If you opt for scheduling, select “Yes, schedule for later” and set the date and time for when you want the message to be sent.

For example, you might select September 17, 2026, at 3:55 PM. This allows you to plan your communications in advance without having to worry about sending messages manually.

  • Enable automatic retries for any failed messages to ensure delivery.
  • Set a wait time for retries, such as 12 hours, to resend failed messages.

After configuring these settings, click on the “Create Broadcast” button to finalize your setup. Your broadcast is now scheduled, and you can monitor its status from the dashboard later.

5. Monitoring Broadcast Results in Pabbly Chatflow

Once your WhatsApp broadcast has been scheduled, you can track its performance directly from Pabbly Chatflow. Click on the “View Stats” button to access detailed reports on your broadcast.

Here, you can see how many messages were sent, delivered, read, pending, or failed. This data is essential for assessing the effectiveness of your communication strategy.

  • Review delivery rates and engagement metrics to improve future broadcasts.
  • Make adjustments to your contact lists and message templates based on feedback.

Utilizing Pabbly Chatflow for monitoring ensures that you can continuously improve your WhatsApp broadcast strategy and engage effectively with your audience.

Conclusion

In this tutorial, we explored how to schedule WhatsApp broadcast messages automatically using Pabbly Chatflow. By following these steps, you can efficiently manage your communications and engage with your customers seamlessly.