Watch Step By Step Video Tutorial Below





1. Accessing Pabbly Connect for Integration

To start integrating Google Forms with WhatsApp, first access Pabbly Connect by visiting its official website. You can sign up for a free account, which allows you to explore its features and get 100 free tasks monthly.

Once you are on the Pabbly Connect homepage, click on the “Sign Up Free” button if you are a new user. Existing users can simply log in. After logging in, you will reach the dashboard where you can create your first workflow.

2. Creating a New Workflow in Pabbly Connect

To create a new workflow, click on the “Create Workflow” button on the dashboard of Pabbly Connect. This simple step allows you to start building your automation.

  • Select the “Quick Builder” option for an easy setup.
  • Enter the prompt: “Connect Google Forms with WhatsApp”.
  • Choose “Google Forms” as the trigger app and select “New Response Received”.

Next, select the “WhatsApp Cloud API” as the action app and choose the action event as “Send Text Message”. This setup allows you to send automated messages to your leads via WhatsApp.

3. Setting Up Google Forms for Integration

Now, navigate to your Google Form where you will collect leads. In the responses section, click on “View in Sheets” to link your Google Form with a Google Sheet. This is crucial for data management.

  • In the Google Sheet, go to Extensions > Add-ons > Get Add-ons.
  • Search for “Pabbly Connect Webhooks” and install it.
  • Once installed, go to Extensions > Pabbly Connect Webhooks > Initial Setup.

Paste the webhook URL provided by Pabbly Connect into the initial setup dialog. This URL will connect your Google Form responses to Pabbly Connect, enabling automatic data fetching.

4. Testing the Integration with Pabbly Connect

To ensure everything is set up correctly, fill out the Google Form with test data. After submission, check the linked Google Sheet to confirm that the data has been recorded.

Next, go back to Pabbly Connect and click on “Send Test” to transmit the test data. This step verifies that your integration is working as intended.

  • Ensure that you have enabled the “Send on Event” option in Pabbly Connect Webhooks.
  • This will allow Pabbly Connect to automatically fetch data from Google Forms without manual intervention.

Once the test data is sent, you should see a response in Pabbly Connect confirming successful data reception. This means your Google Form is now fully integrated with WhatsApp through Pabbly Connect.

5. Finalizing WhatsApp Connection in Pabbly Connect

To finalize the WhatsApp connection, go to the WhatsApp Cloud API section in Pabbly Connect. Here, you will need to enter your WhatsApp business details, including the access token and phone number ID.

Once your details are entered, map the recipient’s mobile number from the Google Forms response to the WhatsApp message. This mapping ensures that each lead receives a personalized message.

  • Enter the message you wish to send, including dynamic fields for the lead’s name.
  • Test the message by clicking “Save and Send Test Request”.

Once you receive a positive response, your integration is complete. Now, whenever someone fills out your Google Form, they will instantly receive a WhatsApp message, enhancing your lead engagement.

Conclusion

Integrating Google Forms with WhatsApp using Pabbly Connect allows businesses to connect with leads instantly. This automation enhances user experience and ensures timely communication without manual effort.