Watch Step By Step Video Tutorial Below





1. Setting Up Pabi Chatflow for WhatsApp AI Integration

The first step to integrate Let with Here I is to set up your Pabi Chatflow account. Visit the Pabi website and sign in or sign up for a free account. This account will allow you to access the WhatsApp AI features needed for automating school admissions queries.

After signing in, navigate to the Pabi Chatflow dashboard. Here, you will find options to add your WhatsApp number. Click on ‘Add WhatsApp Number’ and choose the preferred method to connect, either via WhatsApp Connect or manual token.

2. Creating Your WhatsApp AI Agent

To create your WhatsApp AI agent, select the ‘AI Assistant’ option from the left-hand menu. Click on ‘Create New AI Assistant’ and name it appropriately, such as “School Admissions Chatbot”. This AI agent will handle queries related to school admissions.

  • Select the instruction type as AI agent.
  • Set the temperature for AI responses (0.7 is recommended).
  • Choose OpenAI as the AI to use (GPT5 mini model).

After configuring these settings, you will need to enter your OpenAI API key. Click on the provided link to create a new secret key in your OpenAI account. Copy this key and paste it into the designated field in Pabi Chatflow.

3. Configuring AI Assistant Settings

Once your AI assistant is created, navigate to the settings section. Here, you can customize header and footer messages, and set a stop keyword for users to stop receiving replies. For example, you might use the keyword “STOP”.

Additionally, you can set retry attempts for the AI assistant to respond to queries. This ensures that if the AI fails to provide an answer, it will attempt to respond again based on the configured settings.

  • Set the retry attempts (1 to 10).
  • Customize fallback messages for unrecognized queries.
  • Enter your contact details for user reference.

These settings help create a user-friendly experience for parents and students interacting with your WhatsApp AI agent.

4. Uploading Knowledge Base for AI Responses

To enhance your AI assistant’s capability, upload a detailed knowledge base. This can be a Google Document or a PDF file that contains all necessary information about your school, such as admission processes, fee structures, and required documents.

Once your document is ready, go back to the knowledge source section in Pabi Chatflow. Select ‘Upload File’ and choose the document you created. After the upload is complete, the AI will utilize this information to answer queries effectively.

  • Ensure the document includes all relevant details for school admissions.
  • Limit the PDF size to 10 pages if it contains images.
  • Check the formatting to ensure clarity and readability.

Having a comprehensive knowledge base allows your WhatsApp AI agent to provide accurate and timely information to users.

5. Assigning the AI Assistant to Contacts

After setting up your AI assistant, it’s essential to assign it to the appropriate contacts. Open the inbox settings in Pabi Chatflow and select the AI assistant you created for school admissions.

You can assign this AI assistant to specific contacts or groups. This makes it easier to manage queries from parents and students. Enable the AI assistant for all contacts or create specific rules for different groups.

  • Select the AI assistant for a particular contact list.
  • Save the rules to ensure the assistant is active.
  • Test the AI assistant to confirm it’s working as intended.

By assigning your AI assistant effectively, you can streamline communication and improve the efficiency of handling inquiries.

Conclusion

Integrating Let with Here I allows schools to automate WhatsApp conversations effectively. By following the steps outlined in this tutorial, you can enhance your admissions process and improve communication with parents and students.