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Create Outlook Calendar Events from Google Sheets

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start integrating Google Sheets with Outlook Calendar, you first need to access Pabbly Connect. Visit pabby.com/connect in your web browser.

If you do not have an account, sign up for free to receive 100 free tasks. This allows you to set up your integration without any cost. If you plan to purchase a yearly or lifetime plan, use the code A NGYT for discounts.

2. Creating a Workflow in Pabbly Connect

Once logged into Pabbly Connect, navigate to your dashboard and click on “Create Workflow”. Choose the option to create using AI, which is a new feature that simplifies the setup process.

In the AI flow builder, input your prompt, such as “Create Outlook calendar events from Google Sheets”. This will guide the workflow to trigger when new data is added to Google Sheets.

Click on “Create Workflow”.
Select “Create using AI” option.
Input your prompt for the workflow.

After setting up the workflow, you will see the template appear. Edit it as needed to finalize your connection.

3. Connecting Google Sheets to Pabbly Connect

In the Google Sheets step, you will find a webhook URL. Copy this URL to connect Google Sheets to Pabbly Connect.

Go to your Google Sheets, select “Extensions”, then “Add-ons”, and search for Pabbly Connect Webhooks. Install this add-on and refresh your spreadsheet.

Select “Extensions” and then “Add-ons”.
Search for Pabbly Connect Webhooks and install.
Refresh the spreadsheet after installation.

After refreshing, go back to the Pabbly Connect Webhooks option and select “Initial Setup”. Paste the webhook URL and specify the trigger column, which will be the last column where data is added.

4. Setting Up the Trigger in Pabbly Connect

Once the initial setup is complete, click on “Send on Event” under the Pabbly Connect Webhooks. This ensures that whenever you enter new event details in Google Sheets, the data is sent to Pabbly Connect.

Scroll down to the trigger section and click on “Recapture”. This will allow you to check if Google Sheets is successfully connected to Pabbly Connect.

Click “Send on Event” to activate the trigger.
Select “Recapture” to test the connection.

Now, you can enter new event details in Google Sheets to see if the trigger captures the response correctly.

5. Creating Events in Outlook Calendar

After setting up the trigger, click on the connect button to add a new connection to Microsoft Office 365 Outlook. Accept the permissions requested by Pabbly Connect.

Next, map the data from your Google Sheets to the required fields in Outlook Calendar. Ensure the date and time formats are correct for successful integration.

Select the calendar where you want to add the event.
Map the subject, content, start date, end date, and other details accurately.

Once all fields are filled, click on “Send Test Request”. If successful, the event will appear in your Outlook Calendar, confirming the integration between Google Sheets and Outlook Calendar through Pabbly Connect.

Conclusion

In this tutorial, we explored how to integrate Google Sheets with Outlook Calendar using Pabbly Connect. This seamless automation allows for efficient event management without manual entry, enhancing productivity and organization.