If you want to create events on Google Calendar from your Trello to-do list then here we are going to step by step procedure using the following steps you can set it up.
And every time, when a new card is created on Trello, an event is added in your Google Calendar using Pabbly Connect. This automation can help you schedule in the timing of your tasks on your calendar.
Before getting started, let’s first understand a little about the services as well as the use case that is used here.
Trello is an online Kanban-style list-making application. It provides boards to organize your projects. On the other hand, Google Calendar is an event scheduling platform that helps you schedule meetings, reminders & events and get reminders about the upcoming activities.
The use case is pretty simple, whenever a card is added on Trello automatically an event is added for the same on Google Calendar. This way, you won’t need to do the repetitive task manually.
Why Choose This Method Of Integration?
In contrast with other integration services-
- Pabbly Connect does not charge you for its in-built apps like filters, Iterator, Router, Data transformer and more
- Create “Unlimited Workflows” and smoothly define multiple tasks for each action
- As compared to other services which offer 750 tasks at $24.99, Pabbly Connect offers 50000 tasks in the starter plan of $29 itself
- Unlike Zapier, there’s no restriction on features. Get access to advanced features even in the basic plan
- Try before you buy! Before spending your money, you can actually signup & try out the working of Pabbly Connect for FREE
As we are going to use Pabbly Connect for the Trello to Google Calendar integration here, let’s perceive it a little bit too. Pabbly Connect is an affordable option to connect services for sharing data in real-time. It saves a lot of your time from the repetitive tasks and automates them.
It offers many premium features like routers, formatters, instant triggers, multi-step calls & supports thousands of app integrations even in the free plan.
Now, without any further delay, let’s follow the step by step procedure to integrate Trello and Google Calendar straightaway.
Step 1: Sign up to Pabbly Connect
First, visit the Pabbly Connect website & hit the ‘Sign-Up Free‘ button. Next on the registration page that opens subsequently either use your existing Gmail account or manually fill the registration form to signup.
Step 2: Access Pabbly Connect
After successfully logging in, hit the ‘Access Now’ button of the software ‘Connect’ in the Pabbly application.
Step 3: Workflow for Trello with Google Calendar Integration
(a) Start with a New Workflow
Start with creating a workflow to add an event on Google Calendar for every new Trello card & to do this push the ‘Create Workflow’ button first.
(b) Name the Workflow
Now, name the workflow as per your need (for instance: Trello to Google Calendar etc) and push the ‘Create’ button available here.
Step 4: Setting Trigger for Trello to Google Calendar Integration
To automatically add Google Calendar event for the newly added Trello cards, you’ll need to set-up a trigger on the new Trello cards and its respective action to add an event on Trello using Pabbly Connect.
(a) Select Application you want to integrate
When you click on the create button to generate the workflow, a page containing the trigger window will open next.
Select the ‘Trello’ app from the ‘Choose App’ field drop-down options.
(b) Select Method & Copy Webhook URL
Select the method in here to be ‘New Customer Created’ & then copy the given webhook URL.
Step 5: Connecting Trello to Pabbly Connect
As the system is asking for a Trello account username, API key and token, log in to your Trello account and feed the necessary field details.
(a) Login to Your Trello Account
First, log in to your Trello account and then press the profile icon. Then, click on the ‘Profile and Visibility’ option.
A page will open up containing the Username. Copy your username from here.
(b) Paste the Username
Paste the copied username in the Pabbly Connect trigger connection window.
(c) For API Key & Token Click the ‘here’ Text Anchor
Now, for the API Key, click the ‘here’ text anchor or go to ‘https://trello.com/app-key/’.
(d) Copy API Token
Copy the API key from here.
(e) Paste the Copied API Key
Paste the API key in the Pabbly Connect trigger’s ‘API Key’ field.
(f) Generate Token
On the Trello API Key window, you will find a link to generate the token. Click on the Token anchor to generate a token.
You’ll be direct to authorize your Trello account next. Complete the token generation process.
(g) Copy the Token
Copy the generated token.
(h) Paste the Token
Paste the copied token and then click ‘Save’.
(i) Select the Board & List
Once you successfully authorize and connect your Trello account, the system will auto-populate all the boards and lists in it.
Select the board and list that you want to use in this workflow.
Lastly, hit the ‘Save & Send Test Request’ button.
Step 6: Test the Response in Pabbly Connect Dashboard
As we can see, we are done setting up the trigger to auto-create tasks in ClickUp for new Trello cards. So now, let’s just test the trigger by making a test request on the trigger set-up.
(a) Capture Webhook Response
Click the ‘Capture Webhook Response’ button first.
(b) Click on ‘Add a card’
Now, go back to your Trello account and click on ‘Add a card’.
(c) Name & Add a Card
Name the card and click on the ‘Add Card’ button.
(d) Check & Save the Trigger Response
You can check the captured trigger response in the Pabbly Connect trigger window. You can see all the data from Trello ‘New Card’ trigger response.
(e) Click on Trello Card ‘Edit Icon’
Click the pencil icon, next to your recently created Trello card.
(f) Add Description
Add the description and click ‘Save’. Then click on ‘Due Date’.
(g) Set Due Date
Now, select a date from the calendar available and click on ‘Save’.
(h) Integrate Trello Action
Now, once again integrate Trello.
(i) Select Method & Connect
This time select the method in here as ‘Get Card Details’ & hit the ‘Connect with Trello’ button.
(j) Select Credentials
Select the already fed credentials to connect with Trello this time.
Click the drop-down menu of the ‘Select Your Credentials’ field and select the saved credentials.
Lastly, hit ‘Save’.
(k) Map the Card Id
Map the Card Id from the trigger response and then hit ‘Save & Send Test Request’ button.
To map a value, place your cursor in the field.
Then, click the menu button (three horizontal lines) next to that particular field.
Click-select the value that you want to map with the respective field.
(l) Check & Save Card Details
Check the API Response for this action and you will see the updated information about the created card.
Step 7: Setting Action for Trello to Google Calendar Integration
Now, as we have gathered all the necessary information to create a Google Calendar event from Trello response. We can proceed to feed this data as an action so that a new customer gets created automatically.
(a) Select Application you want to Integrate
Next, push the plus button next to the Google Calendar action.
Select the app to integrate as ‘Google Calendar’ and method as ‘Create Customer’.
Lastly, click on the ‘Connect with Google Calendar’ button.
(b) Authorize Google Account
Click on ‘Connect with Google Calendar’ button in the window that slides in from the right.
(e) Map Fields
Map all the required fields from the gathered response.
(f) Mention Guest, Recurrence Rule & Send Test Request
Mention the guests and recurrence rule as per the help text given below it. And send a test request.
(g) Check & Save Response
You can check the response of your API in the action window. If everything is good, the response will start showing the details. Save the action API’s response by hitting the ‘Save’ button at the bottom of the action API’s response.
Step 8: Check Response in Google Calendar
Also, you can check the customer’s entry on your connected Google Calendar account.
Well, this is all about ‘How to create Google Calendar events from new Trello cards’. Consequently, after completing the step by step procedure, you will end up adding Google Calendar events from the newly added tasks on Trello automatically.
Grab, Pabbly Connect for FREE with all its premium features.
Do comment your feedback below over this integration.