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Bulk WhatsApp Messaging for Coaching Institutes | Full Setup

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for WhatsApp Messaging

To start sending bulk WhatsApp messages, access Pabbly Connect by visiting pabbly.com/chatflow. This platform acts as the central hub for integrating various applications, including Pabbly Chat Flow and Pabbly Chatbot.

If you’re a new user, click on “Sign Up Free” to create an account. Existing users can log in directly. Once logged in, navigate to the Pabbly Chat Flow dashboard to proceed with the setup.

2. Setting Up Pabbly Chatbot for Bulk Messaging

Within Pabbly Connect, you will need to set up the Pabbly Chatbot. This tool allows you to create a WhatsApp messaging template that is essential for broadcasting messages.

Navigate to the Pabbly Chatbot dashboard.
Create a message template that includes all necessary information about your course.
Ensure your template is approved by Meta to use for WhatsApp messaging.

Once your template is ready, you can proceed to the Broadcast feature within Pabbly Chatbot to send messages to your contacts.

3. Creating a Broadcast in Pabbly Chatbot

To send bulk messages, you must create a Broadcast campaign in Pabbly Connect. Select the “Add Broadcast” option from the dashboard, which will take you to the WhatsApp broadcast setup.

Here, you can choose the campaign type and name it, such as “New Course Launch”. You will also have options to select your audience from existing contact lists or upload a CSV file with new contacts.

4. Importing Contacts for Bulk Messaging

Within Pabbly Connect, importing contacts is crucial for your messaging campaign. If you have existing contacts, select them directly from your list. Alternatively, you can upload a CSV file containing your contacts.

Download your contact list from Google Sheets or any other source as a CSV file.
Upload the CSV file in the Broadcast setup section.
Ensure the contacts are formatted correctly for successful import.

After importing, you can further refine your audience by excluding certain contacts if necessary, ensuring your broadcast reaches the right people.

5. Sending the Broadcast Message

Now that you have set up everything in Pabbly Connect, it’s time to send your broadcast message. You can choose to send it immediately or schedule it for a later time.

Before sending, it’s advisable to test the message by sending it to your own WhatsApp number. This allows you to see how the message appears and make any necessary adjustments. After testing, you can finalize the broadcast settings and click on the “Send” button.

Once sent, you can monitor the broadcast statistics within Pabbly Connect. This will show you metrics on sent, delivered, read, and failed messages, helping you evaluate the effectiveness of your campaign.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to set up bulk WhatsApp messaging for coaching institutes. By following these steps, you can efficiently communicate with your students and keep them informed about new courses.