Easiest Way to Auto-Schedule Google Meet From Forms

Learn how to auto-schedule Google Meet from forms using Pabbly Connect. Step-by-step guide to streamline your scheduling process. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

Accessing Pabbly Connect Dashboard for Google Meet Integration

To start the process of auto-scheduling Google Meet from forms, the first step is to access the Pabbly Connect dashboard. Open a new tab and navigate to Pabbly.com/connect. Here, you will see options to either sign in or sign up for a free account. If you are new to Pabbly Connect, click on the ‘Sign up free’ button to create your account and enjoy 100 free tasks every month.

Once you have signed up or logged in, you will be directed to the Pabbly Connect dashboard. From here, you can create a new workflow by clicking on the ‘Create Workflow’ button. This is the starting point for integrating Google Meet with your form submissions through Pabbly Connect.

Creating a Workflow in Pabbly Connect for Google Meet

After accessing the Pabbly Connect dashboard, you need to create a new workflow. Click on the ‘Create Workflow’ button and select the new beta version for a modern interface. Name your workflow, such as ‘Ninja Form to Google Meet Scheduler,’ and select a folder to save it.

Next, you will set up the trigger application. For this tutorial, we will use Ninja Forms as the trigger application. Click on the plus button, search for Ninja Forms, and select it. Choose the ‘New Form Submission’ event to trigger the workflow whenever a new form submission occurs.

• Click on the ‘Connect’ button to establish a connection.
• Copy the webhook URL provided by Pabbly Connect.
• Open your Ninja Forms dashboard and paste the webhook URL in the email actions.

This setup allows Pabbly Connect to capture data from Ninja Forms whenever a new submission is made, which is essential for scheduling Google Meet sessions automatically.

Integrating Google Meet with Pabbly Connect

With the trigger set up, the next step is to integrate Google Meet as the action application in your Pabbly Connect workflow. Click on the plus button to add an action application and search for Google Meet. Select it and choose the ‘Schedule Meeting’ event.

Click the ‘Connect’ button to establish a connection with Google Meet. If you are connecting for the first time, select ‘Add New Connection’ and sign in with your Google account. Grant Pabbly Connect access to your Google account to proceed.

• Map the summary and description fields using the data collected from the Ninja Form.
• Set the start and end time for the meeting based on user input.
• Use the date and time formatter in Pabbly Connect to ensure the correct format.

This integration allows you to automatically generate a Google Meet link based on the form submission details, making the scheduling process seamless and efficient.

Sending Email Notifications via Gmail Using Pabbly Connect

Once the Google Meet has been scheduled, the final step is to send an email notification to the user via Gmail. Add another action application by clicking the plus button and search for Gmail. Choose the ‘Send Email’ event to notify users about their scheduled meeting.

Establish a connection with Gmail by clicking on the ‘Connect’ button. Similar to the previous steps, select ‘Add New Connection’ and sign in with your Google account. Once connected, you can now map the recipient’s email address and the content of the email using the data collected from the Ninja Form.

Map the email subject and body to include meeting details and the Google Meet link. Ensure the sender’s email is correctly set to your Gmail account. Test the workflow to confirm that emails are sent successfully.

This feature allows Pabbly Connect to automate the communication process, ensuring users receive timely notifications about their scheduled meetings.

Conclusion: Streamlining Scheduling with Pabbly Connect

In conclusion, using Pabbly Connect to auto-schedule Google Meet from forms simplifies the entire scheduling process. By integrating Ninja Forms, Google Meet, and Gmail, you can automate the generation of meeting links and notifications efficiently. This automation not only saves time but also enhances user experience, allowing for seamless communication and scheduling.

Follow the steps outlined in this tutorial to set up your own automated workflow and streamline your scheduling tasks with Pabbly Connect.