Create a WhatsApp Chatbot for Your Workshop Registrations

Learn how to create a WhatsApp chatbot for workshop registrations using Pabbly Chatflow. Step-by-step tutorial for seamless integration and automation. Build conversational workflows that guide visitors toward conversion with dynamic, branching dialogs that respond intelligently to user input.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Chatflow to Create Your WhatsApp Chatbot

To create a WhatsApp chatbot for workshop registrations, first, access Pabbly Chatflow. Simply type ‘Pabbly.com/chatflow’ in your browser. This will take you to the landing page where you can either sign up for a free account or log in if you are an existing user.

Once logged in, you will see all the Pabbly applications. Click on the ‘Access Now’ button under Pabbly Chatflow to proceed to the dashboard. This dashboard is where you will manage your WhatsApp integration and chatbot flows.

2. Creating the WhatsApp Chatbot Flow in Pabbly Chatflow

In Pabbly Chatflow, you will create a flow for your WhatsApp chatbot. Start by clicking on the ‘Flows’ option in the sidebar. Here, select the ‘Add Flow’ button to create a new flow for your workshop registrations.

When prompted, give your flow a name, such as ‘WhatsApp Chatbot for Workshop Registrations’. For the trigger event, choose ‘Keyword Regex Match’ to set the keyword that will initiate the chatbot. Enter the keyword ‘workshop registration’ to trigger the flow whenever this phrase is received.

• Name your flow appropriately.
• Set the trigger to ‘Keyword Regex Match’.
• Enter your specific keyword to start the chatbot.

After setting the keyword, you can now send a welcome message to users who trigger the flow, enhancing user engagement right from the start.

3. Designing User Interaction with Buttons in Pabbly Chatflow

Next, design the user interaction by adding buttons within Pabbly Chatflow. After the welcome message, drag and drop a ‘Text’ node to create your message. Here, you can introduce options such as ‘New Workshops’ and ‘Contact Team’ for users to choose from.

To add buttons, click on the ‘Add Button’ option within the text node. For the ‘New Workshops’ button, you will connect it to a list of upcoming workshops. This list will provide users with workshop details and registration options.

• Create a welcome message to greet users.
• Add buttons for user interaction.
• Connect buttons to relevant actions like listing workshops.

This setup allows users to navigate easily through their options, enhancing their experience while using your WhatsApp chatbot.

4. Finalizing Registration Process in Pabbly Chatflow

After users select a workshop, you need to finalize the registration process in Pabbly Chatflow. Create a text node that provides the details for the selected workshop, including the date and fees. Here, add a ‘Register Now’ button that users can click to proceed with their registration.

Once the user clicks ‘Register Now’, prompt them for their full name and email address using the question node. Ensure you select the appropriate contact custom fields for full name and email to personalize their experience.

Provide workshop details in a text node. Use question nodes to gather user information. Personalize messages using contact custom fields.

This method not only streamlines the registration process but also ensures that users receive a tailored experience, making them feel valued.

5. Testing and Launching Your WhatsApp Chatbot with Pabbly Chatflow

After creating your flow, it’s crucial to test your WhatsApp chatbot within Pabbly Chatflow. Navigate to the ‘Inbox’ section to view messages from users. This will help you verify that the automated replies are functioning as intended, and that users receive the correct information.

Once testing is complete, save your flow to ensure all changes are kept. You can also share your flow with others by selecting the share option, allowing others to benefit from your automated solutions.

Test your chatbot in the Inbox section. Save your flow after testing. Share your flow with others for collaboration.

With everything set up and tested, your WhatsApp chatbot is ready to assist with workshop registrations, providing a seamless experience for your users.

Conclusion

Using Pabbly Chatflow, you can easily create a WhatsApp chatbot for workshop registrations. This integration allows for efficient communication and personalized user experiences, enabling you to manage your workshops effectively.