How to Add Subscribers in Botbiz on Google Forms Submission Using Pabbly Connect

Learn how to automate adding subscribers in Botbiz from Google Forms submissions using Pabbly Connect. Follow this step-by-step tutorial for seamless integration. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms Integration

To start the integration process, access Pabbly Connect by signing up for a free account. Once logged in, you will arrive at the Pabbly dashboard where you can create workflows for automation.

Click on the ‘Create Workflow’ button and name your workflow, for example, ‘Google Forms to Botbiz’. This will set the stage for automating the process of adding subscribers based on Google Forms submissions.

2. Configuring Google Forms as the Trigger in Pabbly Connect

In this step, you will configure Google Forms as the trigger app in Pabbly Connect. Select Google Forms from the app list and choose the event ‘New Response Received’. This event will trigger the automation whenever a new form response is submitted.

After selecting the trigger event, Pabbly Connect provides you with a webhook URL. Copy this URL as you will need it to link your Google Form to Pabbly Connect. Follow these steps to set up the connection:

• Open your Google Form and navigate to the ‘Responses’ tab.
• Click on ‘Link to Sheets’ and create a new spreadsheet.
• In the new spreadsheet, go to ‘Extensions’, then ‘Add-ons’, and select ‘Get Add-ons’.
• Search for ‘Pabbly Connect Webhooks’ and install it.

After installation, refresh the Google Sheet, go to ‘Extensions’, select ‘Pabbly Connect Webhooks’, and click on ‘Initial Setup’. Paste the webhook URL you copied earlier and set the trigger column to the last data entry column (e.g., Column E). Click ‘Submit’ to finalize the setup.

3. Making a Test Submission to Capture Data

Now that your Google Form is connected to Pabbly Connect, it’s time to test the integration. Navigate back to your Google Form and submit a test response with details such as a name, email, and phone number.

Upon submission, the response will be recorded in the linked Google Sheet, and simultaneously, Pabbly Connect will receive the form submission data. You should see the captured response in your Pabbly Connect workflow, confirming that the trigger is functioning correctly.

4. Adding Subscribers in Botbiz via Pabbly Connect

Next, you will set up the action in Pabbly Connect to add the captured user as a subscriber in Botbiz. In the action window, search for Botbiz and select the action event ‘Add WhatsApp Subscriber’. This will allow you to add the user details into your WordPress Botbiz account.

To establish this connection, you will need your Botbiz API token. Access your WordPress account, go to the profile section, and navigate to the API Developer settings to retrieve your API token. Paste this token into Pabbly Connect to connect your Botbiz account.

• Enter the Phone Number ID of your Botbiz account.
• Map the subscriber’s full name using the first and last names from the Google Form response.
• Provide the phone number along with the country code in the designated fields.

Once all fields are mapped correctly, click ‘Save and Send Test Request’ to verify the connection. You should receive a positive response indicating that the subscriber has been successfully added.

5. Finalizing the Workflow and Testing Automation

After successfully adding the subscriber, it’s essential to test the automation workflow you created with Pabbly Connect. Go back to your Google Form and submit another test response to see if the new subscriber is added to your Botbiz account automatically.

Upon refreshing your subscriber list in Botbiz, you should see the new subscriber reflected there, confirming that the integration is working seamlessly. This automation ensures that every time a user submits the Google Form, they are automatically added as a subscriber in Botbiz without manual intervention.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate the process of adding subscribers in Botbiz from Google Forms submissions. This integration streamlines your workflow, saving you time and effort while ensuring accurate data transfer.