Automate Eventbrite Attendees to HubSpot with Pabbly Connect

Learn how to seamlessly integrate Eventbrite attendees into HubSpot CRM using Pabbly Connect for automated workflows. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To begin integrating Eventbrite attendees with HubSpot CRM, you first need to access Pabbly Connect. This platform allows you to automate tasks between different applications without manual intervention. Simply visit the Pabbly Connect website and sign up for a free account if you’re a new user.

Once logged in, navigate to the dashboard where you can create a new workflow. Click on the blue button labeled ‘Create Workflow’. This will allow you to set up the automation process that will connect Eventbrite and HubSpot CRM.

2. Creating the Workflow in Pabbly Connect

After accessing your Pabbly Connect dashboard, click on the ‘Create Workflow’ button. Name your workflow something descriptive, like ‘When Attendee Registers in Eventbrite, Create Contact in HubSpot CRM’. This will help you identify the purpose of the workflow later. using Pabbly Connect

• Select Eventbrite as the trigger application.
• Choose the trigger event ‘When a new order is placed for tickets to an event’.
• Connect your Eventbrite account to Pabbly Connect.

Once connected, you will be able to select the specific event for which you want to track registrations. This ensures that every time someone registers, their details will be captured and sent to HubSpot CRM automatically.

3. Capturing Attendee Data from Eventbrite

With the trigger set, the next step is to capture the attendee data. After a successful connection with Eventbrite, you must perform a test registration to generate an attendee record. This will allow Pabbly Connect to capture the necessary data fields, such as name and email address. using Pabbly Connect

To do this, go to your Eventbrite dashboard and register as an attendee for the event you set up. After completing the registration, return to Pabbly Connect and check if the attendee details have been captured. You should see fields populated with the attendee’s information.

• Locate the order ID from the captured data.
• Use this order ID to fetch the attendee details.
• Add a new step in Pabbly Connect to retrieve attendee details via Eventbrite.

By doing so, you ensure that every attendee’s information is ready to be sent to HubSpot CRM for contact creation.

4. Sending Attendee Data to HubSpot CRM

Now that you have the attendee details, it’s time to send this data to HubSpot CRM. In Pabbly Connect, add a new action step and select HubSpot as the application to connect. You will need to authorize Pabbly Connect to access your HubSpot account. using Pabbly Connect

Once connected, you will see various fields where you can map the attendee data. Map the first name, last name, and email address to the corresponding fields in HubSpot. This ensures that every time someone registers through Eventbrite, their contact details are automatically created in HubSpot CRM.

Map the attendee’s email to the HubSpot email field. Map the first name and last name accordingly. Save the mapping and test the action to ensure it works.

This integration allows you to maintain an updated contact list in HubSpot without manual data entry, streamlining your follow-up process.

5. Finalizing the Integration with Pabbly Connect

After mapping all necessary fields, finalize the integration by saving your workflow in Pabbly Connect. This will activate the automation, meaning every new Eventbrite registration will automatically create a contact in HubSpot CRM. using Pabbly Connect

To confirm that everything is working correctly, perform another test registration on Eventbrite. Check your HubSpot CRM to see if the new contact has been added. This real-time integration ensures that you can follow up with attendees promptly and efficiently.

Once you are satisfied with the setup, you can close Pabbly Connect and let it run in the background. You will not need to manually intervene for future registrations, as Pabbly Connect will handle all data transfers seamlessly.

Conclusion

By using Pabbly Connect to integrate Eventbrite attendees with HubSpot CRM, you automate the contact creation process. This integration saves time and ensures accurate data transfer, allowing for efficient follow-up with your attendees.