How to Schedule Google Meet Video Calls for New Form Submissions Using Pabbly Connect

Learn how to automate scheduling Google Meet video calls for Elementor form submissions using Pabbly Connect. Step-by-step guide for seamless integration. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To schedule Google Meet video calls automatically for new Elementor form submissions, you need to access Pabbly Connect. Start by visiting the Pabbly website and logging into your account. If you are a new user, sign up for a free account to explore the automation features.

Once logged in, click on the ‘Create Workflow’ button. You will be prompted to name your workflow, such as ‘Schedule Google Meet Automatically for Elementor Form Submissions.’ This naming helps in identifying the automation process later. After naming, click on ‘Create’ to proceed.

2. Setting Up the Trigger with Elementor

The first step in your automation is to set up the trigger. Select Elementor as the application and choose the trigger event as ‘New Form Submission.’ This means that every time a form is submitted through Elementor, it will trigger the workflow.

• Select ‘Elementor’ as the application.
• Choose ‘New Form Submission’ as the trigger event.
• Copy the provided webhook URL.

Next, you will need to integrate this webhook URL with your Elementor form. Go to your WordPress dashboard, locate the Elementor form, and under ‘Actions After Submit,’ select ‘Webhook’ and paste the copied URL. Save the changes to connect your form with Pabbly Connect.

3. Testing the Connection Between Elementor and Pabbly Connect

To ensure that the connection between Elementor and Pabbly Connect is functioning correctly, you must perform a test submission. Fill out the form with dummy data, such as a name and appointment details, and submit it.

Once submitted, return to Pabbly Connect to check if the data appears in the webhook response. You should see the form submission details, including the name, email, and appointment date. This confirms that the integration is working properly.

4. Scheduling Google Meet Using Pabbly Connect

After confirming the connection, the next step is to schedule a Google Meet. In Pabbly Connect, add a new action step and select Google Meet as the application. Choose ‘Schedule a Meeting’ as the action event.

• Select your Google Calendar for scheduling.
• Map the meeting details such as summary, description, and time.
• Ensure the start and end times are in UTC format.

Map the relevant fields from the Elementor form submission to the Google Meet scheduling fields. This ensures that the meeting is created with the correct details, including the attendee email and appointment time.

5. Sending Confirmation Emails via Gmail

To complete the automation, you can send a confirmation email to the person who scheduled the appointment. Add another action step in Pabbly Connect and select Gmail as the application. Choose ‘Send Email’ as the action event.

Map the recipient’s email address from the Elementor form submission and compose the email content. Include the appointment details and the Google Meet link in the email body. This ensures that the attendee receives all necessary information about the scheduled appointment.

Conclusion

By following these steps, you can successfully automate the scheduling of Google Meet video calls for new Elementor form submissions using Pabbly Connect. This integration not only saves time but also enhances the efficiency of managing appointments, allowing you to focus on more important tasks.