Integrate Zoom Registrants with ActiveCampaign and Airtable Using Pabbly Connect

Learn how to automate adding Zoom registrants to ActiveCampaign and Airtable using Pabbly Connect. Step-by-step guide for seamless integration. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Zoom Registrants

To begin the integration process using Pabbly Connect, you must first create a free account. This allows you to access the dashboard where you can create workflows. Start by clicking on the ‘Create Workflow’ button and naming your workflow, for example, ‘Zoom to ActiveCampaign and Airtable’.

Once your workflow is created, you will see two sections: the trigger window and the action window. The trigger window is where you will set up the event that starts the automation, and the action window is where you define what happens after that event. In this case, the trigger will be a new registration in Zoom.

2. Connecting Zoom to Pabbly Connect

In the trigger window of Pabbly Connect, select Zoom as the application. Choose ‘New Registrant’ as the trigger event. This setup allows Pabbly Connect to listen for new registrations in your Zoom meetings.

• Select ‘Configure Webhook’ from the dropdown.
• Copy the Webhook URL provided by Pabbly Connect.
• Log into your Zoom account and navigate to the App Marketplace.
• Create a new Webhook-only app and paste the Webhook URL in the event subscription section.

After saving your settings in Zoom, every new registrant will trigger data to be sent to Pabbly Connect, allowing you to capture their details seamlessly.

3. Adding Registrants to ActiveCampaign via Pabbly Connect

Next, in the action window of Pabbly Connect, search for ActiveCampaign. Select ‘Create or Update Contact’ as the action event. This step is crucial as it will add the new registrant as a contact in your ActiveCampaign account.

To set up this connection, you will need the API key and URL from your ActiveCampaign account. Navigate to the settings in ActiveCampaign, find the developer section, and copy the necessary details.

• Paste the URL in the Pabbly Connect setup, removing the ‘https://’ and trailing slash.
• Enter your API key in the corresponding field.

Once connected, map the fields from the Zoom registration data to the ActiveCampaign fields, including the email address, first name, and last name. This ensures that every registrant is added correctly as a new contact.

4. Storing Registrant Details in Airtable

After adding the registrant to ActiveCampaign, the next step is to store their details in Airtable. In the action window of Pabbly Connect, search for Airtable and select ‘Create Record’ as the action event.

To connect Airtable, you will need the API token from your Airtable account. Go to your account settings in Airtable and copy the API token. Then, paste it into Pabbly Connect to establish the connection.

Select the base where you want to create the record. Choose the table where the details will be stored. Map the fields such as first name, last name, email, and meeting name from the Zoom data.

After configuring these settings, you can test the workflow to ensure that the data is being correctly added to Airtable.

5. Testing the Automation Workflow

Now that you have set up the integration, it’s time to test the automation. Register a dummy user for your Zoom meeting using the registration link. Once the user registers, Pabbly Connect will receive the registration details.

Check both ActiveCampaign and Airtable to verify that the new registrant has been added successfully. Refresh the contacts page in ActiveCampaign and the records in Airtable to confirm that the data is accurate.

This testing phase ensures that your automation is functioning as intended. If everything works correctly, you can proceed to use this setup for real registrations.

Conclusion

By following the steps outlined in this tutorial, you can effectively automate the process of adding Zoom registrants to ActiveCampaign and Airtable using Pabbly Connect. This integration streamlines your workflow and enhances your data management capabilities.