Automate Registrant Creation in GoToTraining from Google Sheets Using Pabbly Connect

Learn how to automate registrant creation in GoToTraining from Google Sheets using Pabbly Connect. Follow our step-by-step guide for seamless integration. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To automate the process of creating a registrant in GoToTraining from Google Sheets, you first need to access Pabbly Connect. Visit the Pabbly website and either sign in or sign up for a free account, which provides free tasks monthly.

Once logged in, navigate to the top right corner and click on the ‘Create Workflow’ button. Name your workflow, for instance, ‘Google Sheets to GoToTraining’. This sets the stage for the automation process, which relies on triggers and actions facilitated by Pabbly Connect.

2. Setting Up Google Sheets as a Trigger

In this step, you will configure Google Sheets as the trigger application using Pabbly Connect. Select ‘Google Sheets’ as your trigger app and choose the event ‘New or Updated Spreadsheet Row’. This means that every time a new row is added or updated, the automation will trigger.

• Navigate to your Google Sheets document.
• Copy the webhook URL generated by Pabbly Connect.
• Go to Extensions > Pabbly Connect Webhooks > Initial Setup in Google Sheets.
• Paste the webhook URL and set the trigger column to column C.

After pasting the URL, click on ‘Send Test’ to ensure that Pabbly Connect captures the response successfully. This integration will now allow Pabbly Connect to automatically receive data from Google Sheets whenever a new row is added.

3. Configuring GoToTraining as the Action

Next, you will set up GoToTraining as the action application in your workflow using Pabbly Connect. Select ‘GoToTraining’ as the action app and choose the event ‘Create Registrant’. This step is crucial as it defines what happens when the trigger from Google Sheets is activated.

Connect your GoToTraining account to Pabbly Connect by following the on-screen prompts. Since you are already logged in, you may not need to enter your credentials again. You will then see a list of available trainings.

• Select the training you want to create registrants for, such as the ‘PHP Advanced’ course.
• Map the email, first name, and last name fields from Google Sheets to the corresponding fields in GoToTraining.

Once you have mapped the fields, click on ‘Save and Send Test Request’. This action will send the data to GoToTraining, creating a registrant based on the information provided in Google Sheets.

4. Verifying the Registrant in GoToTraining

After setting up the action step, it’s essential to verify that the registrant has been successfully created in GoToTraining. Return to your GoToTraining account and navigate to the specific training course to check for new registrants.

Refresh the page to see the updated list of registrants. You should see the new registrant added with the details you provided in Google Sheets. This confirms that Pabbly Connect has successfully automated the process.

Additionally, you can check the join URL and registrant key generated for the new registrant. This information is crucial for future reference and ensures that everything is functioning correctly.

5. Conclusion

In this tutorial, we demonstrated how to automate the creation of registrants in GoToTraining from Google Sheets using Pabbly Connect. By following the steps outlined, you can streamline your registration process and save time. This integration not only enhances efficiency but also ensures accuracy in data handling.

Utilizing Pabbly Connect allows for seamless automation between applications, making it a powerful tool for managing your workflows effectively.