Create an Online Admission Form in Google Forms and Share via WhatsApp Using Pabbly Connect

Learn how to create an online admission form in Google Forms and share the link via WhatsApp using Pabbly Connect for seamless integration. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To create an online admission form and share the link via WhatsApp, start by accessing Pabbly Connect. Visit Pabbly’s website and either sign in or sign up for a free account, which includes free tasks every month.

Once logged in, navigate to the top right corner and click on the ‘Create Workflow’ button. Name your workflow, for example, ‘Google Forms to WhatsApp’, and click ‘Create’. This sets the stage for integrating Google Forms with WhatsApp through Pabbly Connect.

2. Setting Up the Trigger in Pabbly Connect

The next step involves setting up a trigger in Pabbly Connect. For this integration, select the ‘Schedule’ application as your trigger. This allows you to automate when the workflow will run.

• Choose how often you want the workflow to run; for instance, set it to run once.
• Select the date and time for the trigger. Ensure you set the correct time zone.

After setting the trigger, save your progress. This setup ensures that your workflow will execute at the specified time, allowing you to send the Google Form link via WhatsApp automatically.

3. Creating the Google Admission Form

Now, to create the admission form, access Google Forms through your Gmail account. Click on the ‘+’ icon to start a new form and name it ‘Student Admission Form’. This form will collect essential information from students.

• Add questions such as ‘Student’s Full Name’, ‘Email’, and ‘Contact Number’ in short answer format.
• Include multiple-choice questions for course selection, such as ‘Digital Marketing’ and ‘Business Administration’.

Once your form is ready, click on the Google Sheets icon to create a new spreadsheet that will capture the responses. This integration with Pabbly Connect allows easy tracking of student data.

4. Retrieving Data from Google Sheets Using Pabbly Connect

Next, in Pabbly Connect, add an action step to retrieve data from Google Sheets. Select the ‘Google Sheets’ application and choose ‘Get Rows’ as the action event. This step will fetch the student data you need to send the WhatsApp messages.

Connect your Google Sheets account and select the spreadsheet you created for the student list. Specify the range from which you want to retrieve data, for example, ‘A2 to C4’. This setup ensures that Pabbly Connect pulls the correct information needed for sending messages.

5. Sending WhatsApp Messages to Students

Finally, add another action step in Pabbly Connect to send WhatsApp messages. Choose the ‘WhatsApp Cloud API’ and select ‘Send Template Message’ as the action event. You will need to connect your WhatsApp business account here.

Map the recipient’s phone number and include a personalized message template that includes the student’s name and a link to the admission form. This will allow each student to receive a tailored message with the form link directly on their WhatsApp.

Once you have set up the WhatsApp message, save and send a test request to confirm that everything is working correctly. Each student listed in your Google Sheets will receive the admission form link via WhatsApp, thanks to Pabbly Connect.

Conclusion

In this tutorial, you learned how to create an online admission form in Google Forms and share the link via WhatsApp using Pabbly Connect. This integration simplifies the process of reaching out to students, ensuring they have easy access to the admission form.