Integrate Zoom Registrants to Airtable Using Pabbly Connect: A Step-by-Step Guide

Learn how to automatically add new Zoom registrants to Airtable using Pabbly Connect. This detailed tutorial walks you through each step of the integration process.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Zoom and Airtable Integration

To start integrating Zoom with Airtable, you’ll first need to access Pabbly Connect. This platform enables seamless automation between various applications. Begin by visiting the Pabbly Connect dashboard at Pabbly.com/connect, where you can either sign up for a new account or log in to your existing account.

Once logged in, click on ‘Create Workflow’ to initiate your integration. Name your workflow, for instance, ‘Zoom to Airtable’, and click on ‘Create’. This sets the stage for connecting Zoom and Airtable through Pabbly Connect. You will see two windows: the trigger window and the action window, which are essential for setting up the automation.

2. Connecting Zoom with Pabbly Connect

In the trigger window, search for Zoom and select it as your app. Next, choose the trigger event as ‘New Meeting Registrant’. This selection allows Pabbly Connect to capture data whenever a new registrant is added to your Zoom meeting.

• Select Zoom from the app list.
• Choose ‘New Meeting Registrant’ as the trigger event.
• Copy the webhook URL provided by Pabbly Connect.

After copying the webhook URL, go to your Zoom account dashboard, navigate to the ‘Advanced’ section, and click on ‘App Marketplace’. Here, create a new app by selecting ‘Webhook Only’ and provide a name for it, such as ‘Pabbly Integration’. Fill in necessary details and enable event subscriptions by pasting the copied webhook URL. Select the event ‘Meeting Registrant Created’ to receive notifications for new registrants. Click ‘Save’ to finalize the setup.

3. Testing the Zoom Registrant Trigger

With Zoom successfully connected to Pabbly Connect, the next step is to test the integration by registering a new participant for your Zoom meeting. Use the registration link for the meeting you scheduled and fill in the required details such as first name, last name, email, and phone number.

After completing the registration, Pabbly Connect will automatically capture the registrant’s details. You will see a response in the Pabbly Connect dashboard indicating that the data has been received successfully. This confirms that the trigger is functioning correctly.

4. Connecting Airtable to Pabbly Connect

Now that you have confirmed the trigger is working, it’s time to connect Airtable to Pabbly Connect. In the action window, search for Airtable and select it as the app. Choose ‘Create Record’ as the action event, which will allow you to add new registrant details to your Airtable database.

• Select Airtable from the app list.
• Choose ‘Create Record’ as the action event.
• Connect your Airtable account by entering the API key.

To retrieve your API key, log into your Airtable account, go to your profile settings, and copy the API key. Paste it into Pabbly Connect and select the base where you want to store the registrant data. Choose the appropriate table and map the fields from the new registrant data, such as first name, last name, email, and phone number. Click on ‘Save and Send Test Request’ to ensure the data is added correctly.

5. Final Testing of the Automation

After setting up the connection between Airtable and Pabbly Connect, it’s crucial to conduct a final test. Go back to your Zoom meeting registration page and register another dummy user. Once the registration is complete, check your Airtable database to see if the new record appears as expected.

If the details of the newly registered user are reflected in Airtable, the automation is working perfectly. This integration allows you to manage registrant data efficiently without manual data entry, showcasing the power of Pabbly Connect in automating workflows.

Conclusion

In this tutorial, we explored how to integrate Zoom with Airtable using Pabbly Connect. This automation streamlines the process of adding new registrants to your Airtable database, enhancing efficiency and accuracy. With Pabbly Connect, you can easily manage your workflows and focus on what truly matters.