Learn how to automate WhatsApp notifications for upcoming Parents Teacher Meetings using Pabbly Connect and Zoom. Follow our step-by-step guide for seamless integration. Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.
Watch Step By Step Video Tutorial Below
1. Setting Up Pabbly Connect for WhatsApp Notifications
To automate WhatsApp notifications for upcoming Parents Teacher Meetings, start by accessing Pabbly Connect. This integration platform allows seamless communication between various applications, including Zoom and WhatsApp.
First, sign up for a free account at Pabbly Connect by navigating to the website. Once registered, log in to access the dashboard and click on the ‘Create Workflow’ button to begin.
2. Creating a Workflow in Pabbly Connect
After accessing the dashboard, create a new workflow in Pabbly Connect. Name your workflow something descriptive, such as ‘Send Parents Meeting Information on WhatsApp’. This will help you identify the workflow later.
Next, you need to set the trigger for this workflow. Select Zoom as the trigger application and choose the ‘New Meeting’ event. This means every time a new meeting is scheduled in Zoom, it will trigger the workflow.
- Access the Pabbly Connect dashboard.
- Create a new workflow and name it appropriately.
- Set Zoom as the trigger application.
- Choose ‘New Meeting’ as the trigger event.
This setup will ensure that any new meeting created in Zoom will initiate the automated process to inform parents via WhatsApp.
3. Connecting Zoom to Pabbly Connect
To connect Zoom with Pabbly Connect, you will need to configure the webhook URL provided by Pabbly. This URL allows Zoom to send meeting data back to Pabbly Connect when a new meeting is created.
Follow the instructions in Pabbly to set up the webhook in your Zoom account. This involves creating a JWT app in Zoom’s App Marketplace and entering the webhook URL in the event subscription section. Make sure to activate the event subscription to start receiving data.
- Create a JWT app in Zoom.
- Enter the webhook URL from Pabbly Connect.
- Activate the event subscription for meeting creation.
This connection will allow Pabbly Connect to receive real-time data about newly created meetings, which is essential for sending WhatsApp notifications.
4. Sending WhatsApp Notifications via Pabbly Connect
Once the connection is established, the next step is to set up the action to send WhatsApp messages. Select WhatsApp Cloud API as the action application in Pabbly Connect and choose the ‘Send Template Message’ option.
Configure the WhatsApp message template that includes details like the meeting date, time, and joining link. Ensure that the message template is approved by WhatsApp before using it in your workflow.
Select WhatsApp Cloud API as the action application. Choose ‘Send Template Message’. Map the necessary fields such as date, time, and joining link.
This setup will ensure that parents receive timely notifications about the meetings directly in their WhatsApp, enhancing communication and attendance.
5. Testing and Activating the Workflow
After configuring the workflow, it’s crucial to test it to ensure everything works as expected. Create a test meeting in Zoom and verify that the WhatsApp notification is sent correctly through Pabbly Connect.
Once the test is successful, activate the workflow. From now on, every time a meeting is created in Zoom, parents will automatically receive notifications via WhatsApp without any manual effort.
Create a test meeting in Zoom. Verify the WhatsApp notification is sent correctly. Activate the workflow for continuous operation.
This final step ensures that your automation is not only set up correctly but also functional and ready to enhance communication with parents.
Conclusion
By following this tutorial, you can efficiently automate WhatsApp notifications for upcoming Parents Teacher Meetings using Pabbly Connect. This integration not only saves time but also ensures that parents are always informed about important meetings.
Ensure you check out Pabbly Connect to create business automation workflows and reduce manual tasks. Pabbly Connect currently offer integration with 2,000+ applications.
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