Automate Task Notifications: Send Asana Task Details to Google Hangouts Using Pabbly Connect

Learn how to automate sending Asana task details to Google Hangouts using Pabbly Connect. Follow this step-by-step tutorial for seamless integration. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Asana and Google Hangouts Integration

To automate sending Asana task details to Google Hangouts, you first need to access Pabbly Connect. Start by logging into your Pabbly Connect account, which allows you to create workflows between different applications easily.

Once logged in, navigate to the dashboard and click on the ‘Create Workflow’ button. Name your workflow appropriately, such as ‘Asana to Google Hangouts Automation,’ and click on the ‘Create’ button to initiate the setup process.

2. Setting Up Asana as the Trigger Application

In this step, you’ll configure Asana as the trigger application in Pabbly Connect. Select Asana from the list of applications and choose the trigger event as ‘New Task in Project.’ This event will initiate the workflow whenever a new task is created in Asana.

• Select ‘Add New Connection’ when prompted.
• Connect with Asana by logging in and authorizing the connection.
• Choose the specific project from which you want to capture task details.

After selecting the project, click on ‘Save and Send Test Request’ to capture the details of a newly created task. This step is crucial for ensuring that your automation is set up correctly.

3. Creating a New Task in Asana for Testing

Now that you have set up the trigger, you need to create a new task in Asana to test the integration. Go to your Asana dashboard, click on the ‘+’ icon to add a new task, and fill in the necessary details like task name, description, and priority.

Once the task is created, return to Pabbly Connect to verify if the task details have been captured successfully. You should see all relevant information, including the task name, description, and status, displayed in the response section.

4. Configuring Google Hangouts as the Action Application

Next, you will set up Google Hangouts as the action application in your Pabbly Connect workflow. Select Google Hangouts and choose the action event as ‘Create Message.’ This step allows you to send task notifications to your team on Google Hangouts.

• Obtain the chat webhook URL from your Google Hangouts space.
• Paste the webhook URL in the designated field in Pabbly Connect.
• Compose a message that includes task details, using the mapped fields from Asana.

After composing your message, click on ‘Save and Send Test Request’ to send a test message to your Google Hangouts space, confirming that the integration works as intended.

5. Finalizing the Integration and Testing

Once you have set up both Asana and Google Hangouts in your Pabbly Connect workflow, it’s time to finalize the integration. Review all the mappings in your action step to ensure that the task details from Asana are correctly linked to your Google Hangouts message.

Click on ‘Save and Send Test Request’ one last time to see the automated message delivered in your Google Hangouts space. If everything is set up correctly, you should receive a message containing the task details, confirming the successful automation.

Conclusion

By following this tutorial, you have successfully set up an automation that sends Asana task details to Google Hangouts using Pabbly Connect. This integration not only saves time but also enhances team communication by delivering task notifications automatically. With Pabbly Connect, you can streamline your workflow and improve productivity effortlessly.