Seamlessly Share Hired Candidates Information with Team Members on Mattermost using Pabbly Connect

Learn how to automate sharing hired candidates information with your team on Mattermost using Pabbly Connect. Step-by-step guide for easy integration. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To share hired candidates information with team members on Mattermost, you need to access Pabbly Connect. Start by typing ‘Pabbly.com’ in your browser and navigate to the products section to select Pabbly Connect.

If you are a first-time user, click on ‘Sign up for free’ to create an account. Existing users can simply sign in. After logging in, click on the plus sign to create a new workflow. Name the workflow as ‘Share Hired Candidates Information with Team Members’ and click on create.

2. Setting Up the Trigger in Pabbly Connect

In this step, you will set up the trigger that will initiate the workflow. In the trigger window, choose the application ‘Recruitee’ and select the trigger event as ‘When candidate is moved in the pipeline’. This will capture when a candidate is hired. using Pabbly Connect

• Select ‘Recruitee’ as the application.
• Set the trigger event to ‘When candidate is moved in the pipeline’.
• Copy the generated webhook URL.

Next, log into your Recruitee account, go to Settings, then Apps and Plugins, and select Webhooks. Create a new webhook by pasting the copied URL and selecting ‘Move on Pipeline’ as the trigger event. Verify and create the webhook to complete this step.

3. Capturing Candidate Details in Pabbly Connect

Now that the trigger is set, you need to capture the details of the candidate when they are moved to the hired stage. Move a candidate in your Recruitee account to the hired stage and check Pabbly Connect for the response. The webhook response will show the details of the candidate. using Pabbly Connect

Ensure that the details captured include the candidate’s name, email, and other relevant information. This is crucial for notifying your team on Mattermost.

• Confirm the candidate details captured in Pabbly Connect.
• Make sure the event type reflects ‘Candidate Moved’.
• Proceed to set up the next action step.

By confirming the details, you ensure that only the relevant information is sent to your team, making communication efficient.

4. Filtering Candidate Status for Notifications

To ensure that notifications are only sent when a candidate is hired, you need to apply a filter in Pabbly Connect. In the action step, select ‘Filter’ and set the condition to check if the stage name equals ‘Hired’. This ensures that only candidates who have been officially hired trigger a notification.

After setting the filter, test it to confirm that it works correctly. If the condition is met, proceed to create a post on Mattermost.

Select ‘Filter’ as the action application. Set the condition to check if the stage name is ‘Hired’. Test the filter to ensure it works.

With the filter in place, you can ensure that only relevant updates are communicated to your team, improving the workflow’s efficiency.

5. Posting Notifications on Mattermost

In this final step, you will set up the action to post the notification on Mattermost. Choose ‘Mattermost’ as the application and select ‘Create a Post’ as the action event. Connect your Mattermost account by providing the required token and URL. using Pabbly Connect

Once connected, select the team and channel where the notification should be posted. Draft the message to include the candidate’s details such as name, email, and position. After mapping the details, click on ‘Save and Send Test Request’ to send the message.

Select ‘Create a Post’ in Mattermost. Map the candidate details in the message. Test the action to confirm the post is shared.

After a successful test, your team will receive real-time updates on Mattermost whenever a candidate is hired, streamlining communication and keeping everyone informed.

Conclusion

In this tutorial, we explored how to automate sharing hired candidates information with team members on Mattermost using Pabbly Connect. This integration simplifies communication, ensuring that your team is always updated on new hires efficiently.