WhatsApp Chatbot for School Admission Queries & Fees

Learn how to create a WhatsApp chatbot for school admission queries and fees using Pabbly Chatflow. Follow step-by-step instructions for seamless integration. Discover practical methods for designing chat sequences that capture leads, answer questions, and guide users to the next step in your funnel.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Chatflow for WhatsApp Chatbot

To create a WhatsApp chatbot for school admission queries, the first step is to access Pabbly Chatflow. Open your web browser and navigate to the Pabbly Chatflow URL at Pabbly.com/chatflow. Here, you have the option to either sign in or sign up for a free account.

If you are a new user, click on ‘Sign Up Free’ to create your account. Existing users can simply log in. Once logged in, you will receive 100 free credits monthly to explore the features of Pabbly Chatflow. This is the platform that will enable you to build and manage your WhatsApp chatbot.

2. Building the Chatbot Flow in Pabbly Chatflow

After logging into Pabbly Chatflow, navigate to the dashboard and click on ‘Flows’ in the sidebar. This is where you will create your chatbot flow. To start, click on the ‘Add Flow’ button to create a new flow for your WhatsApp chatbot.

• Provide a name for your flow, for example, ‘WhatsApp Chatbot for School Admission Queries’.
• Set the trigger for your chatbot as ‘Keyword Reject Match’.
• Enter the keyword that will trigger the chatbot, such as ‘school admission’.

Once the trigger is set, you can start designing the welcome message that users will see when they initiate a conversation. Use the ‘Select Text’ button to create this message, and add options for users to choose from, such as admission info, fee structure, and school facilities.

3. Configuring Admission Information in the Chatbot

Next, you will configure the admission information section of your WhatsApp chatbot using Pabbly Chatflow. After the welcome message, create a response that provides users with options related to admission details. Use the ‘Add Button’ feature to create buttons for each option.

• Create buttons for ‘Admission Process’, ‘Fee Structure’, and ‘School Facilities’.
• Connect each button to the respective information nodes that you will create next.

For example, if a user selects ‘Admission Process’, provide detailed information about the admission requirements and necessary documents. This structured flow ensures that users receive relevant information efficiently through Pabbly Chatflow.

4. Handling Fee Structure Inquiries

To provide users with information about the fee structure, you will need to create a list in Pabbly Chatflow. This involves dragging and dropping the list option into your flow and filling in the necessary details. The list should include various programs offered by the school.

Add a section title such as ‘Programs’ and list the fee details for each program. Ensure that each program has a corresponding button for users to register or inquire further.

This allows parents to easily navigate through the fee structure and select the program they are interested in. The integration of this feature through Pabbly Chatflow enhances user experience and provides clarity on fee-related queries.

5. Finalizing the Chatbot and Testing Functionality

Once you have configured all sections of your WhatsApp chatbot, it’s time to finalize the flow and test its functionality. Ensure that you save your flow in Pabbly Chatflow to prevent any loss of data. You can do this by clicking the ‘Save’ button on the dashboard.

After saving, navigate to the inbox section to test how your chatbot responds to user inquiries. Send a message such as ‘school admission’ to your connected WhatsApp number and observe the automated replies generated by your chatbot. This testing phase is crucial to ensure that the chatbot operates as intended and provides the necessary information to users.

Conclusion

Creating a WhatsApp chatbot for school admission queries using Pabbly Chatflow is a straightforward process that significantly enhances communication with parents. By following the steps outlined, you can set up an efficient chatbot that provides vital information on admissions and fees. Start using Pabbly Chatflow today to automate your school’s communication!