WhatsApp Chatbot for Job Applications and Hiring Support

Learn how to build a WhatsApp chatbot for job applications and hiring support using Pabbly Chatflow. Follow this detailed tutorial shows you how to build powerful chat automation that engages visitors and converts prospects—without any coding required.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Chatflow for Your WhatsApp Chatbot

To create a WhatsApp chatbot for job applications, you first need to access Pabbly Chatflow. Simply visit the Pabbly website and navigate to the Chatflow section. If you’re a new user, click on the ‘Sign Up Free’ button to create an account. Existing users can click on ‘Sign In’ to access their accounts.

Once logged in, you will be presented with the Pabbly dashboard. Here, you can see various Pabbly products. Click on the Pabbly Chatflow option to start building your WhatsApp chatbot. If you are new, you get 100 free credits every month to practice using Pabbly Chatflow.

2. Building Your WhatsApp Chatbot Using Pabbly Chatflow

Once you are in Pabbly Chatflow, you can begin creating your chatbot. Click on the ‘Flows’ option in the sidebar to access the flow builder page. Here, select the ‘Add Flow’ button to create a new flow for your WhatsApp chatbot.

• Provide a name for your flow, such as ‘WhatsApp Chatbot for Job Applications’.
• Set the trigger for your chatbot, which will be ‘Keyword Match’.
• Enter the keyword that will initiate the chatbot, such as ‘job application’.

After setting up the trigger, you can design the flow by adding a welcome message for users. Use the text option to enter your greeting, and then add buttons for users to choose from, such as ‘View Open Positions’ and ‘Contact HR’. This setup will guide users through the job application process smoothly.

3. Setting Up Job Positions in Your Chatbot

In this section, you will configure the job positions that users can apply for through your WhatsApp chatbot. Within Pabbly Chatflow, you will create a list node that contains all available job openings. This is done by dragging and dropping the list option into your flow.

For the list node, you will need to provide a header, body, and footer. In the body, you can describe the job openings. Next, add sections and items for each job position:

• Create a section titled ‘Jobs’.
• Add items for each job, such as ‘Software Developer’, ‘Sales Executive’, and ‘Customer Support’.

After adding job items, link them to the corresponding actions that will provide users with further details and options to apply for each position. This ensures a seamless experience for applicants using your WhatsApp chatbot.

4. Collecting Applicant Information Through Pabbly Chatflow

Once users choose a job position, your WhatsApp chatbot will prompt them to enter their details. In Pabbly Chatflow, you can create a series of questions that collect essential information from the applicants. This includes their full name, email address, highest qualification, and years of experience.

To ask questions, use the ‘Ask Question’ action node. For each question, specify the contact custom field that corresponds to the information you want to collect. For instance, you can set the full name question to link to the full name custom field.

Ask for the applicant’s full name. Request the email address with validation rules for accuracy. Inquire about their highest educational qualification and years of experience.

Finally, prompt users to upload their resumes using the ‘Ask Media’ action. This comprehensive approach ensures you gather all necessary information for evaluating job applicants effectively.

5. Finalizing Your WhatsApp Chatbot in Pabbly Chatflow

After collecting all the necessary information, you can create a personalized thank-you message for users. In Pabbly Chatflow, use the text button node to create a message that includes the applicant’s name, confirming their application submission.

To finalize your setup, ensure all parts of the flow are connected correctly. Save your flow by clicking the save button, and you will receive a confirmation popup indicating successful saving. This step is crucial for ensuring your WhatsApp chatbot operates smoothly.

Once your flow is saved, you can test the chatbot by sending messages to the WhatsApp number connected to your Pabbly Chatflow account. This testing phase helps verify that the automated replies and applicant interactions function as intended.

Conclusion

In this tutorial, we explored how to create a WhatsApp chatbot for job applications and hiring support using Pabbly Chatflow. By following the detailed steps outlined, you can streamline the hiring process and enhance communication with potential candidates. Start using Pabbly Chatflow today to automate your job application process efficiently.