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Turn Google Sheets Leads into WhatsApp Messages with AI

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Integration

To begin automating lead responses, first access Pabbly Connect by visiting pabbly.com/connect. This platform allows seamless integration between Google Sheets and WhatsApp.

If you are a new user, click on the “Sign Up Free” button to create an account. Existing users can log in using the “Sign In” option. After logging in, you will be directed to the dashboard where you can create a new workflow.

2. Creating a Workflow in Pabbly Connect

Once you are on the dashboard, click on the “Create Workflow” button. You will be prompted to either create from scratch or use AI to assist in building your workflow. For this tutorial, select the AI option to streamline the process.

Enter a title and use case for your workflow.
Select Google Sheets as the first application.
Choose “New or Updated Spreadsheet Row” as the event.

After setting this up, you will need to select OpenAI for generating personalized messages and Pabbly Chatflow for sending WhatsApp messages. This configuration ensures that every new lead gets an instant response through WhatsApp.

3. Integrating Google Sheets with Pabbly Connect

To integrate Google Sheets, you will be provided a webhook URL after clicking the “Connect” button in Pabbly Connect. Copy this URL and follow the instructions to set it up in your Google Sheet.

Open your Google Sheet and click on Extensions.
Select Add-ons, then Get Add-ons, and search for the Pabbly Connect webhook.
Install the Pabbly Connect webhook add-on.

After installation, navigate back to Extensions, select Pabbly Connect, and choose “Initial Setup”. Paste the webhook URL you copied earlier and set the trigger column to the last column of your Google Sheet. This setup allows automatic data transfer to Pabbly Connect whenever a new lead is added.

4. Generating Personalized Messages with OpenAI

After successfully integrating Google Sheets, the next step is to set up OpenAI in Pabbly Connect. Press the “Connect” button and select “Add New Connection”. You will need to provide your OpenAI token, which can be generated from your OpenAI account.

Once connected, select the AI model you wish to use, such as GPT-5.4, and create a prompt for generating messages. For example, instruct OpenAI to create a personalized WhatsApp message based on the lead’s name, business type, and interest. This dynamic mapping ensures that each response is tailored to the specific lead.

5. Sending WhatsApp Messages via Pabbly Chatflow

Finally, integrate Pabbly Chatflow to send the generated WhatsApp messages. Click on the “Connect” button and add your WhatsApp number through the Chatflow dashboard. You will need to copy the API token from the settings in Chatflow to establish this connection in Pabbly Connect.

After setting up the connection, map the recipient’s WhatsApp number and the message generated by OpenAI. Click “Save and Send Test Request” to verify that the message is sent successfully to the intended recipient. This completes your automated lead response system.

Conclusion

By using Pabbly Connect, you can seamlessly integrate Google Sheets and WhatsApp to automate lead responses. This not only saves time but also enhances your chances of converting leads into customers with instant, personalized communication.