Transform Vehicle Registration Papers into Digital Records with Pabbly Connect

Learn how to transform vehicle registration papers into digital records using Pabbly Connect. This detailed tutorial walks you through the integration process with Google Drive and Open AI.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start transforming vehicle registration papers into digital records, first, access Pabbly Connect. This platform enables seamless integration between Google Drive and OpenAI, automating the extraction of details from PDF files.

Navigate to the Pabbly Connect homepage at Pabbly.com, and either sign in or create a new account. New users can sign up for free and explore the features available. Once logged in, you will see a dashboard where you can create your workflows.

2. Creating a Workflow in Pabbly Connect

Next, create a new workflow in Pabbly Connect. Click on the ‘Create Workflow’ button located at the top right corner of your dashboard. In the pop-up dialog, name your workflow something descriptive, like ‘Transform Vehicle Registration Papers into Digital Records with an AI Agent’.

• Select the appropriate folder to save your workflow.
• You can create multiple folders for better organization.

After naming your workflow, proceed to set up the trigger for your automation. This is where you will specify Google Drive as the trigger application. Select the event ‘New File in Specific Folder’ to ensure that your workflow activates whenever a new file is uploaded to the designated folder.

3. Connecting Google Drive with Pabbly Connect

To connect Google Drive with Pabbly Connect, you will need to authorize the application. Click on the ‘Connect’ button and select ‘New Connection’. If your Google Drive account is already linked, you can choose the existing connection.

Once you select ‘Sign in with Google’, choose your Google account and grant the necessary permissions. After successful authorization, select the specific folder in which you will upload vehicle registration papers. This setup allows Pabbly Connect to monitor the folder for new files.

4. Extracting Data from PDF Using OpenAI

After setting up the Google Drive connection, the next step is to extract data from the uploaded PDF using OpenAI. In Pabbly Connect, add an action by selecting OpenAI as the application. Choose the action event ‘Extract Content from PDF or Image’.

• Enter the API token from your OpenAI account to establish the connection.
• Select the model you want to use for extraction, such as GPT-4.

For the PDF URL, use the link generated by Pabbly Connect from the previous step. This allows OpenAI to access the PDF file for content extraction. Specify the details you want to extract, like registration number, owner name, and validity.

5. Storing Extracted Data in Google Sheets

Finally, to store the extracted data, add another action step in Pabbly Connect and select Google Sheets. Choose the action event ‘Add a New Row’. This step will ensure that all extracted information is saved in an organized manner.

Map the fields from the OpenAI response to the corresponding columns in your Google Sheets. This includes mapping the registration number, date of registration, and other relevant details. Once everything is mapped correctly, save the settings.

Conclusion

In this tutorial, we demonstrated how to transform vehicle registration papers into digital records using Pabbly Connect. By integrating Google Drive and OpenAI, you can automate the extraction and storage of important vehicle information, making it easily accessible and organized.

This process not only saves time but also reduces the chances of errors, ensuring that all critical documents are always at your fingertips. Try implementing this workflow today to streamline your document management!