Sync Existing Google Forms Responses to MySQL with Pabbly Connect

Learn how to automate the synchronization of Google Forms responses to MySQL using Pabbly Connect in this detailed tutorial. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To sync existing Google Forms responses to MySQL, start by accessing Pabbly Connect. Log into your Pabbly Connect account and navigate to the dashboard. This automation tool allows you to create workflows easily without any coding knowledge.

Once logged in, you can create a new workflow. Click on the ‘Create Workflow’ button and name it, for instance, ‘Google Forms to MySQL Automation’. This name helps in identifying the purpose of your workflow easily.

2. Setting Up the Trigger with Google Forms

In this step, we will set up the trigger using Pabbly Connect to capture responses from Google Forms. Select the Google Forms application as your trigger app and choose the event ‘New Response Received’. This event will activate your workflow whenever a new response is submitted.

• Select the Google Forms application in Pabbly Connect.
• Choose ‘New Response Received’ as the trigger event.
• Copy the generated webhook URL provided by Pabbly Connect.

After copying the webhook URL, you need to link it to your Google Sheets. Go to your associated spreadsheet, click on Extensions, and install the Pabbly Connect Webhooks add-on. This will allow you to send data from your Google Sheets to Pabbly Connect seamlessly.

3. Initial Setup in Google Sheets

Once the Pabbly Connect Webhooks add-on is installed, refresh your Google Sheets. Click on Extensions, navigate to Pabbly Connect Webhooks, and select ‘Initial Setup’. Paste the webhook URL copied earlier into the designated field and specify the trigger column, which should be the final data entry column in your spreadsheet. using Pabbly Connect

For example, if the D column is your final data entry column, enter ‘D’ in the trigger column field. This configuration will ensure that whenever data is entered in column D, it will trigger the Pabbly Connect workflow.

• Paste the webhook URL in the Initial Setup.
• Specify the trigger column (e.g., D).
• Click on ‘Send Test’ to verify the setup.

After completing this setup, send a test response from your Google Form to ensure that the data is captured correctly in Pabbly Connect.

4. Connecting MySQL to Pabbly Connect

Next, you will connect your MySQL database to Pabbly Connect. In your workflow, select MySQL as the action application and choose the ‘Insert Row’ action event. This action will allow you to add new rows to your MySQL database based on the responses captured from Google Forms.

To establish the connection, provide the necessary credentials such as the database username, password, host address, database name, and port number. For instance, if your database name is ‘DB Builder’, fill in the respective fields with the correct information.

Select MySQL as the action application. Choose ‘Insert Row’ as the action event. Enter your MySQL database credentials.

After entering the details, click ‘Save and Send Test Request’ to check if the connection is successful and the data can be inserted into your MySQL database.

5. Sending Existing Data from Google Sheets to MySQL

After successfully setting up the workflow, you can now send existing data from your Google Sheets to MySQL. Click on Extensions, navigate to Pabbly Connect Webhooks, and select the ‘Send All Data’ option. This action will push all existing responses from your spreadsheet to your MySQL database.

Ensure that you have no duplicate entries in your MySQL database to avoid any errors during this process. If duplicates exist, remove them before executing the ‘Send All Data’ function. This will allow for a smooth transfer of data into your MySQL application.

Click on ‘Send All Data’ in Pabbly Connect Webhooks. Verify that there are no duplicate entries in your MySQL database. Check your MySQL database to confirm the data transfer.

Once the data transfer is complete, you will see all responses reflected in your MySQL table, verifying that Pabbly Connect has successfully automated the process.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to sync existing Google Forms responses to a MySQL database efficiently. By following the steps outlined, you can automate data transfers and save time on manual entries, enhancing your workflow.