Simplify Your Hiring Process Using WhatsApp Chatbot with Pabbly Chatflow

Learn how to automate your hiring process using Pabbly Chatflow and Pabbly Chatflow to integrate WhatsApp with Google Sheets seamlessly. Build conversational workflows that guide visitors toward conversion with dynamic, branching dialogs that respond intelligently to user input.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Chatflow for Your Hiring Process

To simplify your hiring process using a WhatsApp chatbot, you first need to access Pabbly Chatflow. This platform enables you to create an automated chatbot without any coding skills. Start by visiting the Pabbly Chatflow website and sign up or log in to your account.

Once you’re logged in, you will be directed to the dashboard. Here, you can manage your WhatsApp conversations efficiently. Click on the ‘Add WhatsApp Number’ button to integrate your WhatsApp account, which is essential for the chatbot to function correctly.

2. Creating the WhatsApp Chatbot in Pabbly Chatflow

Now that you have accessed Pabbly Chatflow, it’s time to create your WhatsApp chatbot. Navigate to the ‘Flow’ section and click on the ‘Add Flow’ button. Name your flow as ‘Simplify Your Hiring Process Using WhatsApp Chatbot’ to keep it organized.

• Click the ‘Add Flow’ button.
• Name your flow appropriately.
• Set up the trigger for the chatbot.

In this setup, the trigger is crucial as it determines how the chatbot responds to user messages. Select the ‘Keywords in Regex Match’ option and enter the keyword that will initiate the bot, such as ‘hello’. This way, whenever someone sends this keyword, the bot will automatically respond.

3. Designing Responses for the Chatbot Using Pabbly Chatflow

With your trigger set up, the next step is to design the responses the chatbot will send. In Pabbly Chatflow, drag the response point from the trigger to the next action. You can customize the message that the bot sends, such as a welcome message, and add buttons for users to select options like ‘Apply for Job’ or ‘HR Desk Details’.

To enhance user experience, format the text in your messages. For example, use asterisks to make certain words bold. After setting up the welcome message, configure the buttons so that they lead to the respective actions when clicked.

4. Collecting Applicant Data with Pabbly Chatflow

As applicants interact with your WhatsApp chatbot, you can collect vital information such as their name, phone number, email, and resume. In Pabbly Chatflow, set up questions that the bot will ask the applicants. For instance, after they select a job role, the bot can prompt them to enter their full name.

• Ask for the applicant’s full name.
• Request their phone number and email address.
• Allow them to upload their resume.

Each of these data points should be saved in Pabbly Chatflow using custom fields. This ensures that all collected data is organized and can be easily accessed later for processing.

5. Integrating Pabbly Chatflow with Google Sheets Using Pabbly Connect

To store the collected data efficiently, integrate Pabbly Chatflow with Google Sheets using Pabbly Connect. Start by creating a new workflow in Pabbly Connect. Select Pabbly Chatflow as the trigger application and set the event to ‘New Message Received’. This will capture the data sent by the chatbot.

Once the trigger is set, copy the webhook URL provided by Pabbly Connect and paste it into the API request section of your Pabbly Chatflow bot. Map the fields from the chatbot to the corresponding columns in your Google Sheets, ensuring that each piece of data is accurately recorded.

Conclusion

Using Pabbly Chatflow and Pabbly Connect, you can automate and simplify your hiring process through WhatsApp. By creating a chatbot that collects applicant data and integrates seamlessly with Google Sheets, you streamline your hiring workflow efficiently.