Watch Step By Step Video Tutorial Below





1. Accessing Pabbly Connect for Automation

To begin automating property inquiries, you first need to access Pabbly Connect. Navigate to the Pabbly website and click on the “Sign Up Free” button to create your account. New users receive 100 free tasks each month, allowing you to explore the platform without any cost.

Once you have created your account, sign in and navigate to the dashboard. From here, click on the “Create Workflow” button to start building your automation. This will allow you to integrate Google Forms with WhatsApp through Pabbly Connect.

2. Setting Up Google Forms for Property Inquiries

Next, you will set up a Google Form to capture property inquiries. In your Google Form, create fields that ask for essential information such as name, contact number, and preferred property type. This form will serve as the trigger for your automation in Pabbly Connect.

  • Create a new Google Form with relevant fields.
  • Ensure you have a field for the recipient’s WhatsApp number.
  • Link the form responses to a Google Sheet for easy access.

After creating the form, link it to a Google Sheet where all responses will be stored. This integration allows Pabbly Connect to access the data submitted by users and automate the follow-up process.

3. Integrating Google Sheets with Pabbly Connect

Once your Google Form is set up, the next step is to integrate Google Sheets with Pabbly Connect. Go back to your Pabbly dashboard and select Google Sheets as your action application. Choose the event “Get Rows” to fetch the data from the Google Sheet linked to your form.

You’ll need to connect your Google account to Pabbly Connect by selecting “Add New Connection” and signing in. After establishing the connection, select the spreadsheet and specify the range of rows to retrieve data from. This step is crucial for ensuring that Pabbly Connect can access the property inquiries submitted by users.

4. Using OpenAI to Generate Personalized Responses

After fetching the data from Google Sheets, the next step is to use OpenAI to generate personalized messages based on user inquiries. In Pabbly Connect, add OpenAI as the next application in your workflow. Choose the “ChatGPT” option for generating responses.

Map the data retrieved from Google Sheets into the OpenAI prompt. This includes user details like name and preferred property type. By mapping these fields, you ensure that the responses generated by OpenAI are tailored to each user’s specific inquiry.

  • Select the AI model you wish to use.
  • Create a detailed prompt that instructs the AI on how to respond.
  • Map user data dynamically to keep responses relevant.

Once the prompt is set up, run a test to ensure that OpenAI generates the expected response. This integration allows for quick and personalized follow-up messages to potential buyers through Pabbly Connect.

5. Sending WhatsApp Messages with Pabbly Connect

The final step is to send the generated response to users via WhatsApp. For this, you will need to integrate Pabbly Chatflow with Pabbly Connect. Select “Send Text Message” as the action event in your workflow.

Map the recipient’s WhatsApp number and the message generated by OpenAI into the corresponding fields. After setting this up, run a test to confirm that the message is sent successfully. Once confirmed, your automation is complete, and users will receive personalized property options via WhatsApp instantly.

Conclusion

This tutorial demonstrated how to automate property inquiries using Pabbly Connect, Google Forms, and WhatsApp. By following these steps, you can enhance your customer engagement and provide instant, personalized responses to potential buyers.