Send Instant WhatsApp Messages to Students about School Events Using Pabbly Connect

Learn how to send instant WhatsApp messages to students about school events using Pabbly Connect to automate Google Sheets and WhatsApp integration. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Sending WhatsApp Messages

In this tutorial, we will explore how to send instant WhatsApp messages to students about school events using Pabbly Connect. This process automates the communication between Google Sheets and WhatsApp, allowing you to keep your students informed effortlessly.

Pabbly Connect serves as the central integration platform that connects your Google Sheets, where student data and event information are stored, with WhatsApp for sending messages. This eliminates the need for manual message sending, saving you time and effort.

2. Setting Up Google Sheets with Pabbly Connect

To begin the integration, you first need to set up your Google Sheets. Create two sheets: one for student details and another for upcoming school events. In the student sheet, ensure you have a column for WhatsApp contact numbers. In the events sheet, include columns for event names, dates, and notice dates.

• Create a Google Sheet for student details.
• Create another Google Sheet for upcoming school events.
• Ensure WhatsApp numbers are included in the student sheet.

Once your sheets are set up, you can proceed to connect them with Pabbly Connect to automate the message sending process. This will allow you to send messages directly to students when new events are added to the events sheet.

3. Connecting Google Sheets to Pabbly Connect

Now that your Google Sheets are ready, it’s time to connect them to Pabbly Connect. Start by signing in to your Pabbly Connect account and creating a new workflow. Name your workflow appropriately, such as ‘Google Sheets to WhatsApp Messages’.

Next, set the trigger for your workflow. Select Google Sheets as the app and choose the trigger event as ‘New Spreadsheet Row’. This will allow Pabbly Connect to monitor your events sheet for any new entries. After selecting this, you will receive a webhook URL that you will need to link back to your Google Sheets.

4. Configuring the Webhook in Google Sheets

To configure the webhook, go back to your Google Sheets and install the Pabbly Connect Webhooks add-on. After installation, refresh your Google Sheets. Then, click on Extensions > Pabbly Connect Webhooks > Initial Setup. Here, paste the webhook URL you copied from Pabbly Connect. using Pabbly Connect

Specify the trigger column, which is typically the last column of your data entry. For example, if your last column is ‘C’, enter ‘C’ in the trigger column field. This setup allows Pabbly Connect to listen for new rows added to your Google Sheets and automatically trigger the workflow.

5. Sending WhatsApp Messages with Pabbly Connect

With the webhook configured, you can now send WhatsApp messages using Pabbly Connect. After setting up the trigger, add an action step to send messages via WhatsApp. Choose the WhatsApp integration and select the action event as ‘Send Template Message’.

You will need to map the WhatsApp number of the student from your Google Sheets data. Additionally, select a pre-approved message template that includes placeholders for dynamic data such as event name and date. This allows you to customize the message for each student based on the event details.

Finally, test your workflow by adding a new event to your Google Sheets. If set up correctly, the student will receive an instant WhatsApp message with the event details, showcasing the efficiency of using Pabbly Connect for automating communication.

Conclusion

In this tutorial, we demonstrated how to send instant WhatsApp messages to students about school events using Pabbly Connect. By integrating Google Sheets with WhatsApp, you can streamline communication and keep your students informed effortlessly. This automation not only saves time but also enhances the overall communication process within your school.