Send Email Instantly When QR Code Is Scanned

Learn how to automate sending emails instantly when a QR code is scanned using Pabbly Connect. Follow this detailed tutorial for seamless integration. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Automation

Pabbly Connect is a powerful integration platform that allows you to automate processes effortlessly. In this tutorial, we will show you how to send an email instantly when a QR code is scanned, using Pabbly Connect as the central tool.

By utilizing Pabbly Connect, you can streamline your workflow and eliminate manual tasks. This integration will help you send course overviews to students automatically upon scanning a QR code linked to a Google Form.

2. Setting Up the Integration with Google Forms

To begin, access your Pabbly Connect account by visiting the Pabbly Connect website. Once signed in, click on the ‘Create Workflow’ button to start your automation.

• Select the new beta method for a modern workflow.
• Name your workflow, e.g., ‘Send Email Instantly When QR is Scanned’.
• Choose Google Forms as the trigger application.

After selecting Google Forms, set the event to ‘New Response Received’ and click the connect button. This will create a webhook URL that serves as a bridge between Google Forms and Pabbly Connect.

3. Connecting Google Forms to Pabbly Connect

In order to connect Google Forms to Pabbly Connect, copy the webhook URL provided. Then, open your Google Form and navigate to the ‘Responses’ section to link it to a Google Sheets document.

• Select ‘Link to Sheets’ and create a new spreadsheet.
• Install the Pabbly Connect Webhooks add-on from the Google Sheets add-ons menu.
• Set up the webhook URL in the add-on settings.

Once the setup is complete, your Google Form will send data to Pabbly Connect whenever a new response is submitted. This step is crucial for automating your email sending process.

4. Sending Emails Automatically with Gmail

After successfully connecting Google Forms to Pabbly Connect, the next step is to set up Gmail to send emails. Add an action step and select Gmail as the action application.

Choose the ‘Send Email’ event within Gmail. Connect your Gmail account to Pabbly Connect. Map the recipient’s email from the form submission to the email field.

Fill in the email subject and body with the course overview details. Ensure that the content type is set to HTML for better formatting. This way, students will receive a well-structured email with all the necessary information once they submit the form.

5. Testing the Integration for Success

To ensure everything is working correctly, perform a test by scanning the QR code linked to your Google Form. Fill out the form with sample data and submit it.

Check your Gmail account to confirm that the email has been sent successfully. You should receive an email containing the course overview and planning document as an attachment, demonstrating how Pabbly Connect automates this process seamlessly.

If the email is received as expected, your integration is successfully set up. If not, revisit the steps to ensure all connections and mappings are correctly configured.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to send emails instantly when a QR code is scanned. By integrating Google Forms and Gmail through Pabbly Connect, you can automate your email sending process efficiently.

This automation not only saves time but also enhances the experience for your students by providing them with immediate access to important course information.