Record Joining and Leaving Time of Zoom Meeting Participants in Google Sheets Using Pabbly Connect

Learn how to automate recording joining and leaving times of Zoom meeting participants in Google Sheets with Pabbly Connect. Step-by-step guide included! Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Zoom Integration

To record joining and leaving times of Zoom meeting participants, you need to use Pabbly Connect. Begin by visiting the Pabbly Connect website and signing up for a free account if you don’t have one. Once registered, log into your account and navigate to the dashboard.

After logging in, click on ‘Create Workflow’ to start a new automation process. Name your workflow, for example, ‘Zoom to Google Sheets,’ and click on ‘Create’ to proceed. This setup will enable you to track the joining and leaving times of participants in your Zoom meetings.

2. Setting Up Zoom Trigger in Pabbly Connect

The next step involves configuring the Zoom trigger within Pabbly Connect. In the trigger window, search for ‘Zoom’ and select it as your application. For the trigger event, choose ‘New Participant Joined Meeting’ and copy the webhook URL provided by Pabbly Connect.

• Log into your Zoom account.
• Navigate to the Advanced section and select Integrations.
• Create a new app of type Webhook Only and paste the copied webhook URL.

Ensure to set up event subscriptions for participant joining and leaving meetings. This connection allows Pabbly Connect to receive data whenever a participant joins or leaves your Zoom meeting, enabling the automation of logging this information into Google Sheets.

3. Mapping Data to Google Sheets

After setting up the Zoom trigger, it’s time to map the data into Google Sheets using Pabbly Connect. In the action window, search for ‘Google Sheets’ and select it. Choose the action event ‘Add New Row’ to input the participant’s data.

Connect your Google Sheets account by selecting it from the dropdown menu. You will need to choose the spreadsheet where you want to log the meeting details. Map the relevant fields like meeting name, participant name, and joining time using the data captured from Zoom. This ensures that every time a participant joins, their details get recorded accurately.

4. Creating Route for Leaving Time

To track when participants leave the meeting, you’ll need to create a separate route in your workflow using Pabbly Connect. In the router action, set up the second route named ‘Leaving Meeting’ and configure it to respond to the participant leaving event.

• Select the condition based on the leaving time response from Zoom.
• Use the ‘Lookup Spreadsheet Row’ action to find the row corresponding to the participant who left.
• Map the leaving time to the corresponding row in Google Sheets.

This route ensures that every time a participant leaves, their leaving time is updated in the same row where their joining time was recorded, maintaining a complete log of their attendance.

5. Testing Your Automation

Once the setup is complete, it’s essential to test your automation. Start a Zoom meeting and have participants join and leave to see if their joining and leaving times are recorded accurately in Google Sheets via Pabbly Connect.

Check your Google Sheets to confirm that the information is being logged as expected. You should see entries for both joining and leaving times for each participant. This confirms that the integration between Zoom and Google Sheets through Pabbly Connect is functioning correctly.

Conclusion

By using Pabbly Connect, you can easily automate the process of recording joining and leaving times of Zoom meeting participants in Google Sheets. This setup not only saves time but also ensures accurate tracking of participant attendance.