Promote Upcoming Events of Restaurants Using Pabbly Connect and Gmail

Learn how to promote upcoming restaurant events and share PDFs via Gmail using Pabbly Connect with Google Sheets integration. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Event Promotion

To promote upcoming events of your restaurant, you first need to set up Pabbly Connect. This integration platform allows seamless automation between Google Sheets and Gmail. Start by visiting the Pabbly Connect website, where you can sign up or log into your existing account.

Once logged in, navigate to the dashboard and click on ‘Create Workflow’. Here, you will name your workflow, such as ‘Google Sheets to Gmail’. This name reflects the purpose of your automation, making it easier to identify later.

2. Connecting Google Sheets to Pabbly Connect

Next, you need to connect your Google Sheets to Pabbly Connect. For this, select Google Sheets as your trigger application and choose the event as ‘New Spreadsheet Row’. You will be provided with a webhook URL, which you need to copy.

• Open your Google Sheets and click on Extensions.
• Select Add-ons and then Get Add-ons.
• Search for Pabbly Connect Webhooks and install it.

After installation, refresh your Google Sheet. Then, go back to Extensions, select Pabbly Connect Webhooks, and click on Initial Setup. Here, paste the webhook URL and specify the trigger column, usually the last column of your event data.

3. Collecting Event Data in Pabbly Connect

With Google Sheets connected to Pabbly Connect, the next step is to collect event data. This is done by sending a test request from Google Sheets to Pabbly Connect. Ensure that your event details are filled in the Google Sheet, including the event name, date, and flyer link.

Once the data is sent successfully, you can check Pabbly Connect to confirm that it has captured the event details. This data will now be ready to be used in the next steps of your automation.

• Click on Send Test in the Google Sheets add-on to verify the connection.
• Check Pabbly Connect for the captured data.

Now that the event data is collected, you can proceed to send this information to your guests via email.

4. Sending Emails to Guests Using Gmail

The final step involves sending emails to your guests using Gmail through Pabbly Connect. In your workflow, choose Gmail as the action application and select the event as ‘Send Email with Attachment’. You will need to connect your Gmail account to Pabbly Connect.

Map the fields from your event data to the email fields. This includes recipient email addresses, subject lines, and email content. For example, you can customize the email to include the event name and details about the flyer.

Specify the sender name and email subject. Attach the flyer link in the email.

Once everything is mapped correctly, click on Save and Send Test Request. This will send a test email to verify that your automation works correctly.

5. Testing and Verifying the Integration

After setting up the workflow, it’s crucial to test and verify that everything functions as intended. You can do this by adding a new event to your Google Sheets. For instance, input a new event like ‘Mexican Food Night’ and check if the email is sent to all guests automatically.

Once the new event details are entered, navigate to your Gmail account and check the sent messages. You should see that all guests received the email with the event details and flyer attached. This confirms that Pabbly Connect successfully integrated Google Sheets with Gmail.

In summary, by following these steps, you can automate the process of sending event promotions to your restaurant guests efficiently. Pabbly Connect simplifies this process, allowing you to focus more on your events rather than manual email sending.

Conclusion

In conclusion, using Pabbly Connect to promote upcoming restaurant events and share PDF menus via Gmail is an efficient solution. This automation saves time and enhances communication with your customers.