Manage WooCommerce Inventory with Airtable Using Pabbly Connect

Learn how to manage WooCommerce inventory using Airtable with Pabbly Connect. Follow this step-by-step guide for seamless integration and automation. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect for Integration

To manage WooCommerce inventory using Airtable, start by accessing Pabbly Connect. Go to the address bar and type in Pabbly.com/sl/connect. This platform will serve as the central hub for your integration.

Once on the Pabbly Connect page, you have the option to sign in or sign up. Signing up is free and provides you with 100 free tasks each month. After logging in, click on the ‘Create Workflow’ button to begin your integration setup.

2. Create WooCommerce to Airtable Workflow Using Pabbly Connect

In this step, you will create a new workflow in Pabbly Connect. Name it ‘WooCommerce to Airtable’ and click on the create button. This action opens two windows: Trigger and Action.

• Select ‘WooCommerce’ as the trigger application.
• Choose ‘Product Updated’ as the trigger event.
• Copy the provided webhook URL.

After setting up the trigger, navigate to your WooCommerce settings. Go to the Advanced tab, and then to Webhooks. Here, you will add a new webhook using the copied URL.

3. Configure Webhook in WooCommerce for Pabbly Connect

To connect WooCommerce with Pabbly Connect, configure the webhook you just created. Name it ‘WooCommerce to Airtable’ and set the status to active. For the delivery URL, paste the copied webhook URL from Pabbly Connect.

Make sure the topic is set to ‘Product Updated’ and click on the ‘Save Webhook’ button. This establishes the connection between your WooCommerce account and Pabbly Connect.

4. Update Stock in Airtable Automatically

With the webhook configured, the next step is to update stock in Airtable through Pabbly Connect. Go back to your Pabbly Connect workflow and add an Action step, selecting Airtable as the application.

• Choose ‘Search Record’ as the action event.
• Connect to your Airtable account using your API key.
• Select the base and table where your inventory data is stored.

Map the product ID from WooCommerce to the search value in Airtable. Once the mapping is complete, click on ‘Save and Send Test Request’ to ensure the connection works.

5. Finalize Integration and Test the Workflow

Finally, finalize your workflow by adding another action in Pabbly Connect for Airtable. This time, select ‘Update Record’ as the action event. Use the same connection established earlier.

Map the record ID and the stock quantity to update the inventory in Airtable. After completing the setup, test the integration by updating a product in WooCommerce. The stock quantity should reflect in Airtable automatically.

Conclusion

In conclusion, using Pabbly Connect to manage WooCommerce inventory with Airtable streamlines your inventory management process. By following the steps outlined, you can ensure that your stock updates in real-time, improving efficiency and accuracy in your operations.