Log Customer Orders from WooCommerce to Airtable with Pabbly Connect

Learn how to log customer orders from WooCommerce to Airtable for efficient inventory management using Pabbly Connect in this detailed tutorial. Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To log customer orders from WooCommerce to Airtable, you need to access Pabbly Connect. Start by visiting the Pabbly Connect website at www.Pabbly.com/connect. If you’re a new user, sign up for a free account to get started with 100 free tasks every month.

Existing users can simply sign in. Once logged in, you will be directed to the Pabbly Connect dashboard where you can create new workflows. This platform is user-friendly and requires no coding skills, making it ideal for managing your e-commerce operations efficiently.

2. Creating a Workflow in Pabbly Connect

After accessing Pabbly Connect, the next step is to create a new workflow. Click on the ‘Create Workflow’ button located at the top right corner of the dashboard. You can choose between the new beta method or the classic method; for this tutorial, select the classic method.

• Name your workflow: ‘Log Customer Orders from WooCommerce to Airtable for Inventory Management’.
• Select a folder for your workflow.
• Click the ‘Create’ button to finalize your workflow setup.

Once the workflow is created, you will set up the trigger application, which in this case is WooCommerce. This connection will allow you to capture new order details automatically.

3. Setting Up the Trigger for WooCommerce

In this step, you will configure the trigger for WooCommerce within Pabbly Connect. Select WooCommerce as your trigger application and choose the event as ‘New Order Created’. Click the ‘Connect’ button to establish the connection.

Pabbly Connect will provide you with a unique webhook URL. Copy this URL and navigate to your WooCommerce account. In WooCommerce, go to Settings > Advanced > Webhooks, and click on ‘Add Webhook’. Here, you will:

• Name the webhook: ‘New Order Created’.
• Set the status to active.
• Select the topic as ‘Order Created’ and paste the copied webhook URL.

After saving the webhook, you will see a confirmation message indicating that the webhook has been successfully updated. This means that your WooCommerce is now connected to Pabbly Connect.

4. Testing the Connection Between WooCommerce and Pabbly Connect

To ensure that the setup is working correctly, create a test order in your WooCommerce store. Add a product to the cart, fill in the buyer’s details, and complete the checkout process. After placing the order, return to Pabbly Connect and check if the webhook response has been captured.

You should see the details of the newly created order, including customer name, email, and order amount. This confirms that the connection between WooCommerce and Pabbly Connect is functioning properly. If the order details appear correctly, you can proceed to set up the action step for Airtable.

5. Integrating WooCommerce with Airtable Using Pabbly Connect

Now, it’s time to set up the action step where you will integrate Airtable with Pabbly Connect. Select Airtable as the action application and choose ‘Create Record’ as the action event. Click ‘Connect’ and authorize your Airtable account.

Once connected, choose the base where you want to store the order details, such as ‘WooCommerce Order Details’. Then select the table (e.g., ‘Table 1’) where the data will be recorded. Map the fields from the WooCommerce order to the Airtable fields, ensuring that all necessary details such as customer name, email, address, and order amount are included.

Map the customer name from the previous response. Map the email and address accordingly. Ensure the order amount is formatted correctly before saving.

After mapping the fields, click on ‘Save and Send Test Request’. If successful, you will see a confirmation that the record has been created in Airtable. Refresh your Airtable base to verify that the order details have been logged correctly.

Conclusion

In this tutorial, we demonstrated how to log customer orders from WooCommerce to Airtable for effective inventory management using Pabbly Connect. By following these steps, you can automate the process of order logging, saving time and reducing manual errors. With Pabbly Connect, integrating various applications becomes seamless and efficient.