Integrating Recruitee and Twilio for SMS Job Alerts Using Pabbly Connect

Learn how to send new job alerts to candidates via SMS by integrating Recruitee and Twilio using Pabbly Connect. Follow this step-by-step tutorial! Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To begin the integration of Recruitee and Twilio, you first need to access Pabbly Connect. Navigate to the Pabbly Connect website by typing ‘Pabbly.com/connect’ in your browser’s address bar. If you don’t have an account, signing up is free and provides you with 100 free tasks each month.

Once on the Pabbly Connect dashboard, you can log in with your credentials. After logging in, click on the ‘Create Workflow’ button to start a new automation. Name your workflow something like ‘Recruitee to Twilio’ to reflect the integration you are about to set up.

2. Setting Up Trigger in Pabbly Connect

The first step in this integration is to set up a trigger in Pabbly Connect. Select the ‘Recruitee’ application as your trigger app and choose the event ‘Job is Published’. This action will initiate the workflow whenever a new job is published in Recruitee.

After selecting the trigger, you will receive a webhook URL. This URL is essential as it connects your Recruitee account with Pabbly Connect. Follow these steps to set up the webhook:

• Log in to your Recruitee account.
• Go to Settings > Apps and Plugins > Webhooks.
• Create a new webhook, paste the copied URL, and select ‘Job Published’ as the event.

Once you have set this up, click on ‘Verify and Create’ to finalize the webhook connection. Your Pabbly Connect account is now linked with your Recruitee account, and you are ready for the next step.

3. Filtering Job Alerts in Pabbly Connect

With the trigger set, it’s time to filter the job alerts. This step ensures that only relevant candidates receive SMS notifications about job postings. In Pabbly Connect, add a filter step after the trigger. You will want to filter based on the job department, ensuring that only candidates interested in the specific job type receive alerts.

Set the filter condition to match the department of the job being published, such as ‘Development’. This way, only candidates who have applied for jobs in this department will be notified. Once you set the filter, test it to ensure it works correctly.

4. Fetching Candidate Data from Google Sheets

Next, you will use Pabbly Connect to fetch candidate data from Google Sheets. This is crucial as the SMS alerts will be sent to candidates whose information is stored in the sheet. Select ‘Google Sheets’ as the next action app and choose the action event ‘Get Row’.

Connect your Google Sheets account to Pabbly Connect and select the appropriate spreadsheet that contains the candidates’ information. Specify the range of rows to fetch, ensuring it includes all necessary data like names and phone numbers. Once the setup is complete, test this step to confirm that the correct candidate information is retrieved.

5. Sending SMS via Twilio

Finally, it’s time to send SMS alerts using Twilio through Pabbly Connect. Choose Twilio as the action app and select the action event ‘Send SMS’. Connect your Twilio account by entering your Account SID and Auth Token, which you can find in your Twilio dashboard.

In the SMS body, craft a message using the candidate’s name and job details. Map the fields from the Google Sheets data to personalize the message. For example, your SMS could read: ‘Hello [Candidate Name], we have a new opening for [Job Title] in our [Department] department. Please apply!’ After setting this up, test the SMS action to ensure that the alerts are sent correctly to candidates’ mobile numbers.

Conclusion

By following this tutorial, you can efficiently send new job alerts to candidates via SMS using Pabbly Connect. This integration streamlines the hiring process and ensures candidates are promptly notified about job openings, improving your recruitment efforts.