Integrate Recruitee with Telegram Using Pabbly Connect for Candidate Notifications

Learn how to use Pabbly Connect to automate candidate status notifications from Recruitee to Telegram effortlessly. Follow this detailed guide for seamless integration. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Automation

To begin using Pabbly Connect for automating candidate notifications, first, log into your Pabbly Connect account. If you don’t have an account yet, you can create one easily and start with 100 free automation tasks each month.

After logging in, you will reach the Pabbly Connect dashboard. Click on the ‘Create Workflow’ button to start setting up your automation. Enter a relevant name for your workflow, such as ‘Notify Team on Moving a Candidate in Recruitment Pipeline Automatically,’ and then click on the ‘Create’ button.

2. Configuring the Trigger Event in Pabbly Connect

In this step, you will set the trigger for the automation using Pabbly Connect. The trigger is the event that will initiate the workflow. In this case, the trigger is when a candidate is moved in the recruitment pipeline in Recruitee.

• Select Recruitee as the trigger application.
• Choose the trigger event ‘Candidate is Moved’ from the options provided.
• Copy the webhook URL generated by Pabbly Connect for later use.

Next, navigate to your Recruitee dashboard, go to ‘Settings’, and find the ‘Webhooks’ section. Here, paste the webhook URL you copied earlier. This setup will allow Pabbly Connect to receive data when a candidate’s status changes.

3. Setting Up the Webhook in Recruitee

With the webhook URL in hand, you will now configure the webhook in Recruitee using Pabbly Connect. Click on the ‘Add New Webhook’ button and give it a name, such as ‘Notify Team Members About Candidate Status’. Paste the webhook URL into the designated field.

Ensure to check the box that states ‘Move on Pipeline’ to trigger the webhook when a candidate is moved to a different pipeline stage. After verifying and creating the webhook, you will be able to test the connection back in Pabbly Connect.

4. Capturing Candidate Data for Notifications

Now that the webhook is set up, it’s time to capture the candidate data using Pabbly Connect. To do this, you will trigger the webhook by moving a candidate in Recruitee. Once you perform this action, return to Pabbly Connect and click on ‘Recapture Webhook Response’. This will allow you to see the data received from Recruitee.

Check the response section for the candidate’s details, including their name, email, and the new stage they have been moved to. This data will be essential for notifying your team on Telegram.

5. Notifying Your Team on Telegram via Pabbly Connect

The final step is to set up the action event in Pabbly Connect that will notify your team on Telegram. Select Telegram as the action application and choose the action event ‘Send a Message’. You will need to connect your Telegram bot to Pabbly Connect by entering the API token you received during bot creation.

After connecting, you will need to specify the chat ID of the group where you want to send the message. You can find this ID in the URL of your Telegram group. Finally, compose the message by mapping the candidate’s name, email, and current stage into the message template. Once everything is set up, test the action to ensure that the message is sent successfully to your team.

Conclusion

Using Pabbly Connect, you can seamlessly automate notifications about candidate status changes from Recruitee to Telegram. This integration streamlines your recruitment process, ensuring your team is always updated without manual effort.