Integrate Mailchimp with Calendly Using Pabbly Connect: A Step-by-Step Guide

Learn how to integrate Mailchimp with Calendly using Pabbly Connect. Follow our detailed tutorial to automate subscriber creation from new invitees. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start the integration process, you need to access Pabbly Connect. Visit the Pabbly website and sign in to your account. If you don’t have an account, click on ‘Sign Up for Free’ to create one.

Once signed in, navigate to the Pabbly Connect application. Click on the ‘Access Now’ button to reach the dashboard where you can create your workflow. This is where the integration between Mailchimp and Calendly will be set up.

2. Creating a Workflow in Pabbly Connect

In the Pabbly Connect dashboard, locate the big blue ‘Create Workflow’ button on the right side. Click it and name your workflow something like ‘Create Mailchimp Subscribers from New Calendly Invitees’. After naming, click on ‘Create’. using Pabbly Connect

• Click on the ‘Create Workflow’ button.
• Name your workflow appropriately.
• Click ‘Create’ to proceed.

This will lead you to a blank workflow screen with two boxes: one for the trigger and one for the action. The trigger will be set to Calendly, and the action will be set to Mailchimp.

3. Setting Up the Trigger for Calendly

Now, you need to set up the trigger in your workflow. Click on the trigger box and select Calendly as your application. For the trigger event, choose ‘Invitee Created’. This means that whenever a new invitee registers for an event, it will trigger the workflow. using Pabbly Connect

To connect your Calendly account, click on the ‘Connect’ button, then ‘Add New Connection’. Follow the prompts to authenticate your account. Once connected, you will see your organization and username confirmed, ensuring the connection is successful.

4. Mapping Data to Mailchimp for Subscriber Creation

After setting up the trigger, the next step is to configure the action in Mailchimp. Click on the action box and select Mailchimp. Choose the action event as ‘Add New Member with Custom Fields’. This is crucial for creating a new subscriber using the data from Calendly. using Pabbly Connect

• Enter your Mailchimp API key and data center.
• Choose the audience list from your Mailchimp account.
• Map the fields such as email, first name, last name, and phone number from the Calendly response.

Once all fields are mapped correctly, save your workflow. Now, every time a new invitee registers on Calendly, their information will automatically be sent to Mailchimp, creating a new subscriber.

5. Testing the Integration

With the workflow set up, it’s time to test the integration. Go back to your Calendly event and register as a new invitee. Fill in all required details and confirm your registration. using Pabbly Connect

After completing the registration, return to Pabbly Connect to see if the new subscriber has been successfully created in Mailchimp. You should see the new subscriber’s details, confirming that the integration works perfectly.

Once confirmed, remember to save the workflow again to ensure it runs automatically in the future. Now, every time a new invitee registers on Calendly, they will be added as a subscriber in Mailchimp, streamlining your email marketing efforts.

Conclusion

In this tutorial, we demonstrated how to integrate Mailchimp with Calendly using Pabbly Connect. By following the steps outlined, you can automate subscriber creation from new invitees effortlessly. This integration enhances your email marketing capabilities and saves time.