Integrate Jotform and Google Calendar Using Pabbly Connect: A Step-by-Step Tutorial

Learn how to automate Google Calendar event creation from Jotform submissions using Pabbly Connect. Follow this detailed tutorial for seamless integration. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To create Google Calendar events from new Jotform submissions, first access Pabbly Connect. This platform acts as the central integration tool, allowing you to connect Jotform with Google Calendar seamlessly.

Visit the Pabbly Connect website and either sign up for a new account or log in if you already have one. Once logged in, navigate to the dashboard, where you will find the option to create a new workflow.

2. Creating a New Workflow in Pabbly Connect

To set up the integration, start by creating a new workflow in Pabbly Connect. Click on the ‘Create Workflow’ button and provide a suitable name, such as ‘Create Google Calendar Events from Jotform Submission’.

• Click on the blue ‘Create’ button to initiate the workflow.
• You will see two boxes: one for the trigger and another for the action.
• Select Jotform as the trigger application and choose ‘New Response’ as the trigger event.

Once you set the trigger, Pabbly Connect will provide a webhook URL. This URL is crucial as it connects Jotform with Pabbly Connect, allowing data to be transferred seamlessly.

3. Setting Up Jotform for Integration

Next, go to your Jotform account and select the form you wish to integrate, such as the car service booking form. Navigate to the settings of the form and look for the ‘Integrations’ option.

Search for ‘Webhook’ in the integrations panel and paste the webhook URL provided by Pabbly Connect. Click on ‘Complete Integration’ to finalize the setup. This step ensures that whenever a new submission is made, the data is sent to Pabbly Connect.

4. Formatting Dates for Google Calendar

After setting up the Jotform integration, the next step involves formatting the date for Google Calendar. This is essential because Google Calendar requires dates in UTC format. In Pabbly Connect, add a new step for the Date/Time Formatter.

• Select the event as ‘Format Date Only’ to convert the submission date into UTC format.
• Map the date from the Jotform submission to ensure dynamic date handling for future submissions.
• Save and send a test request to verify the date formatting.

Once the date is formatted, add another step to calculate the end date, which is typically two days after the service date. Again, use the Date/Time Formatter to adjust the date accordingly.

5. Creating the Google Calendar Event

Finally, it’s time to create the Google Calendar event. In Pabbly Connect, select Google Calendar as the action application and choose ‘Create Event’ as the action. using Pabbly Connect

Connect your Google account by signing in through Pabbly Connect. Fill in the necessary details such as the event title, description, location, start date, and end date using the mapped data from the previous steps. Ensure the time zone is set to UTC.

Once all fields are filled out, click on ‘Save and send test request’. If everything is set up correctly, you will receive a confirmation that the event has been created in Google Calendar.

Conclusion

In this tutorial, we demonstrated how to automate the creation of Google Calendar events from new Jotform submissions using Pabbly Connect. This integration streamlines your workflow, ensuring that every submission is promptly reflected in your calendar.

By following these steps, you can enhance your productivity and keep track of important events effortlessly. Start integrating your applications today with Pabbly Connect!