Integrate Jotform and Airtable Using Pabbly Connect for Volunteer Recruitment

Learn how to seamlessly integrate Jotform and Airtable using Pabbly Connect for volunteer recruitment forms. Follow our step-by-step tutorial! Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To begin integrating your Jotform with Airtable, you need to access Pabbly Connect. Start by visiting the Pabbly Connect website and signing in or creating a new account. If you’re a new user, you can sign up for free and receive 100 tasks to explore the platform.

After signing in, navigate to the Pabbly Connect dashboard. Here, you will create a workflow that automates the process of adding volunteer recruitment form details to Airtable whenever a new response is submitted through Jotform.

2. Creating a Workflow in Pabbly Connect

In your Pabbly Connect dashboard, click on the ‘Create Workflow’ button. This opens a dialog box where you can name your workflow. For this integration, name it something descriptive like ‘Jotform to Airtable Integration’. Click on ‘Create’ to proceed. using Pabbly Connect

• Select Jotform as your trigger application.
• Choose the trigger event as ‘New Response’.
• Copy the provided webhook URL to connect Jotform with Pabbly Connect.

Once you have copied the webhook URL, head over to your Jotform account to set up the integration. This connection will allow Pabbly Connect to receive data from your Jotform whenever a new submission is made.

3. Setting Up Jotform Integration

In your Jotform account, locate the form you want to integrate. Click on ‘Edit Form’ and then navigate to the ‘Settings’ tab. From there, select ‘Integrations’ and search for ‘Webhooks’. using Pabbly Connect

• Paste the webhook URL you copied from Pabbly Connect into the designated field.
• Click on ‘Complete Integration’ to finalize the setup.

After completing the integration, Pabbly Connect will prompt you to perform a test submission. This step is crucial to ensure that the data flows correctly from Jotform to Airtable through Pabbly Connect.

4. Testing the Integration with a Submission

Now that your Jotform is integrated with Pabbly Connect, it’s time to test it. Go back to your Jotform and fill out the volunteer recruitment form. Enter the required details such as full name, phone number, email address, and any comments.

After submitting the form, return to Pabbly Connect to see if the data has been captured. You should see the webhook response containing the submitted information, confirming that the integration is working correctly.

5. Setting Up Airtable to Receive Data

Next, you need to set up Airtable as the action application in Pabbly Connect. Select Airtable and choose the action event as ‘Create Record’. This will allow Pabbly Connect to add new entries to your Airtable spreadsheet whenever a new response is recorded from Jotform. using Pabbly Connect

Connect your Airtable account by entering the API key. You can find this in your Airtable account settings. Once connected, map the fields from the Jotform submission to the corresponding fields in Airtable, such as first name, last name, email address, and preferred activity.

After mapping the fields, click on ‘Save & Send Test Request’ to ensure the data is correctly sent to Airtable. If successful, you will see the new record added to your Airtable spreadsheet, confirming that the integration is complete.

Conclusion

Integrating Jotform with Airtable using Pabbly Connect streamlines the process of managing volunteer recruitment data. By following the steps outlined in this tutorial, you can automate data entry and ensure that all volunteer details are accurately recorded in your Airtable database. This not only saves time but also enhances your workflow efficiency.