Integrate Google Forms with WhatsApp Using Pabbly Connect

Learn how to integrate Google Forms with WhatsApp using Pabbly Connect to automate message sending to your WhatsApp group based on new form responses. Implement the precise methodologies leading organizations use to automate repetitive tasks, illustrated with practical examples designed for immediate application.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Google Forms and WhatsApp Integration

Pabbly Connect is the integration platform that allows you to connect Google Forms with WhatsApp seamlessly. This integration enables you to receive new form response data directly in your WhatsApp group. Using Pabbly Connect, you can automate the process without any coding knowledge, making it accessible for everyone. using Pabbly Connect

To get started, visit the Pabbly Connect website and create a free account. Once logged in, you can access the dashboard to begin setting up your workflow for integration. This tutorial will guide you through each step to ensure successful connection and automation.

2. Setting Up the Workflow in Pabbly Connect

After logging into Pabbly Connect, click on the ‘Create Workflow’ button to initiate your integration process. Name your workflow something descriptive, such as ‘Google Forms to WhatsApp.’ This naming helps you identify the workflow later. using Pabbly Connect

• Click on the ‘Create’ button to proceed.
• You will see two windows: the Trigger window and the Action window.
• Select ‘Google Forms’ as your trigger application.

In the Trigger window, choose the trigger event as ‘New Response in Spreadsheet’. This option ensures that whenever a new form is submitted, Pabbly Connect captures that data to send it to WhatsApp.

3. Connecting Google Forms to Pabbly Connect

To connect Google Forms with Pabbly Connect, you need to copy the webhook URL provided in the Pabbly Connect dashboard. This URL will be used in your Google Sheets, which is linked to your Google Form. using Pabbly Connect

Open your Google Sheets, click on ‘Extensions,’ then ‘Add-ons,’ and search for ‘Pabbly Connect Webhooks’ to install the necessary add-on. After installation, refresh your Google Sheets to see the Pabbly Connect options.

• Click on ‘Pabbly Connect Webhooks’ and select ‘Initial Setup.’
• Paste the webhook URL in the designated field.
• Set the trigger column to capture responses effectively.

After completing these steps, send a test response in your Google Form to ensure that the connection is working properly. Pabbly Connect will capture the data sent from Google Forms.

4. Sending Data to WhatsApp Using Pabbly Connect

Once the Google Forms data is captured in Pabbly Connect, the next step is to send this information to your WhatsApp group. To do this, you will use the Chat API within Pabbly Connect. Start by adding a new Action step in your workflow. using Pabbly Connect

Choose ‘Chat API’ as your action application and select the event ‘Send Message.’ You will need to connect your Chat API account by entering the API URL and token, which you can find in your Chat API account.

Paste the API URL and token in the respective fields. Select your WhatsApp group from the list of available contacts. Map the fields from the Google Forms response to the message template.

Once all fields are mapped, click on ‘Save and Send Test Request’ to verify that the message is sent to your WhatsApp group successfully. You should see the message appear in your group confirming the integration is complete.

5. Finalizing the Integration and Testing

After setting up your workflow in Pabbly Connect and successfully sending a test message to WhatsApp, it’s time to finalize the integration. Review all steps to ensure everything is correctly set up. This includes checking the webhook URL, the trigger settings, and the message format. using Pabbly Connect

Once you have confirmed that everything is in order, conduct a final test by submitting a new response through your Google Form. Monitor your WhatsApp group to see if the details are received as expected. This step ensures that your integration is functioning flawlessly.

Check your Google Sheets to confirm the response is logged. Verify that the message sent to WhatsApp contains all required details. If everything looks good, you are ready to use this integration!

This integration allows for seamless communication of new form responses directly to your WhatsApp group, enhancing your team’s responsiveness and efficiency.

Conclusion

In conclusion, using Pabbly Connect to integrate Google Forms with WhatsApp is a straightforward process that automates the delivery of form responses to your WhatsApp group. This setup enhances communication and ensures timely updates on new submissions, making it an invaluable tool for any team.