Integrate Google Forms Submissions to Google Contacts Using Pabbly Connect

Learn how to use Pabbly Connect to automate Google Forms submissions into separate groups in Google Contacts efficiently. Build sophisticated automated workflows in less time than you think. This guide translates complex integrations into straightforward steps for immediate implementation.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Forms Integration

To begin integrating Google Forms submissions into Google Contacts, you first need to access Pabbly Connect. Start by visiting the Pabbly website and signing up for a free account. This allows you to use the platform without any charges while receiving 100 free tasks monthly for practice.

Once signed in, you will be directed to the Pabbly Connect dashboard. Here, you can create a new workflow that will connect Google Forms to Google Contacts. Click on the ‘Create Workflow’ button and give your workflow a suitable name, such as ‘Google Forms to Google Contacts’.

2. Setting Up the Trigger Event in Pabbly Connect

In this step, you will set up the trigger event in Pabbly Connect. Select Google Forms as your trigger application and choose the ‘New Response Received’ event. This event will trigger whenever a new form submission is made.

• Click on the Webhook URL provided by Pabbly Connect.
• Copy the Webhook URL for use in Google Forms.
• Access your Google Form and navigate to the responses tab.

Next, integrate your Google Sheets with Pabbly Connect by adding the Webhook URL you copied earlier. This setup allows Pabbly Connect to receive data from your Google Forms submissions automatically.

3. Configuring Google Sheets to Capture Form Responses

Now, you need to configure Google Sheets to capture the responses from Google Forms. Go to your Google Sheets linked to the form and set up the Pabbly Connect webhook by going to Extensions > Add-ons > Pabbly Connect Webhooks. If you haven’t installed the add-on yet, you can find it in the add-ons store. using Pabbly Connect

In the initial setup, paste the Webhook URL from Pabbly Connect and set the trigger column to the last column of your spreadsheet. This column will be used to trigger the workflow whenever a new response is added. For example, if your last data column is E, set it as the trigger column.

4. Adding Contacts to Google Contacts Based on Form Submissions

After configuring Google Sheets, it’s time to set up the action in Pabbly Connect. Choose Google Contacts as your action application and select the ‘Create Contact’ event. This action will create a new contact in Google Contacts whenever a form is submitted.

Map the fields from the Google Sheets response to the Google Contacts fields. For instance, map the name, email, and phone number fields accordingly. This mapping allows Pabbly Connect to automatically fill in the contact details based on the form submission data.

• Select the Google Contacts group where you want to add the new contact.
• Use the mapping feature to ensure the correct data is added to the right fields.
• Test the action to confirm that a new contact is created successfully.

This setup ensures that every form submission results in a new contact being added to your specified Google Contacts group.

5. Using Router in Pabbly Connect for Separate Groups

To efficiently manage contacts based on the product of interest, use the Router feature in Pabbly Connect. The Router allows you to create different paths for different conditions. For example, if a user selects Product A, the contact will be added to the Product A group in Google Contacts.

Set up conditions in the Router based on the product selections in the Google Form. For each product, create a separate action that adds the contact to the corresponding group in Google Contacts. This way, you will maintain organized contacts based on the products they inquired about.

Create a Router for each product group (e.g., Product A, Product B, Product C). Set the filter condition for each Router to check the selected product. Map the contact details to the appropriate Google Contacts group.

This method ensures that all contacts are categorized accurately, enhancing your contact management process.

Conclusion

In conclusion, using Pabbly Connect to automate Google Forms submissions into separate groups in Google Contacts simplifies your workflow. By following the steps outlined in this tutorial, you can efficiently manage your contacts based on their interests, ensuring a streamlined communication process.