Integrate Google Forms Responses to HR Partner Using Pabbly Connect: A Step-by-Step Guide

Learn how to integrate Google Forms responses into HR Partner as job applications using Pabbly Connect. Follow this detailed tutorial for seamless automation. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start integrating Google Forms responses into HR Partner, first access Pabbly Connect. Open your browser and navigate to the Pabbly Connect website.

If you do not have an account, click on ‘Sign Up Free’ to create one. If you already have an account, simply click on ‘Sign In’ to log in. Once logged in, you will reach the Pabbly dashboard where you can start creating your workflow.

2. Creating a New Workflow in Pabbly Connect

After accessing the Pabbly Connect dashboard, click on ‘Create Workflow’. Name your workflow something descriptive, like ‘Google Forms to HR Partner’. This will help you identify the workflow later. using Pabbly Connect

In this workflow, you will see two main sections: the trigger window and the action window. The trigger window is where you will set up Google Forms as the trigger application to initiate the workflow.

• Click on the trigger window and search for ‘Google Forms’.
• Select ‘New Response Received’ as the trigger event.
• Copy the provided webhook URL for later use.

With these steps, you have set up Pabbly Connect to listen for new responses from your Google Form.

3. Linking Google Forms to Pabbly Connect

Next, you need to link your Google Form to Pabbly Connect using the webhook URL you copied earlier. Open your Google Form and navigate to the ‘Responses’ tab.

Click on the Google Sheets icon to create a new spreadsheet that will store your form responses. Once the spreadsheet is created, go to the ‘Add-ons’ menu in Google Sheets, search for ‘Pabbly Connect Webhooks’, and install it if you haven’t done so already.

• After installation, refresh your Google Sheets.
• Go to Extensions > Pabbly Connect Webhooks > Initial Setup.
• Paste the webhook URL and set the trigger column to the last data entry column.

This setup ensures that every time a new response is submitted, the data will be sent to Pabbly Connect.

4. Sending Data to HR Partner

Now that your Google Form is linked to Pabbly Connect, the next step is to send the captured data to HR Partner. In the action window of your workflow, search for ‘HR Partner’ and select it as your action application.

Choose the action event ‘Create New Application’ and click on the ‘Connect’ button. You will need to enter your HR Partner API token to establish a connection. This token can be found in your HR Partner account settings under the integrations section.

Map the fields from Google Forms responses to the corresponding fields in HR Partner. For example, map first name, last name, and email. Select the job position and set the application state.

With this mapping, every new response from your Google Form will automatically create a new job application in your HR Partner account.

5. Testing and Verifying the Integration

To ensure everything is working correctly, conduct a test by submitting a new entry in your Google Form. After submitting, check the Pabbly Connect dashboard to see if the response was captured.

Then, log into your HR Partner account and navigate to the applications section to verify that the new applicant has been added. You should see the details matching the test submission you made in the Google Form.

If successful, your automation is now complete! You can now automate this process for every new application received.

This seamless integration between Google Forms and HR Partner through Pabbly Connect allows you to manage job applications efficiently.

Conclusion

In this tutorial, we explored how to automate the process of adding Google Forms responses to HR Partner as job applications using Pabbly Connect. By following the steps outlined, you can ensure that every new form submission is efficiently processed as a job application.

Utilizing Pabbly Connect not only streamlines your workflow but also enhances productivity by reducing manual data entry. Start automating today for a more efficient hiring process!