Integrate Google Drive with Microsoft Teams Using Pabbly Connect

Learn how to automate posting Microsoft Teams messages for new Google Drive files using Pabbly Connect with this step-by-step tutorial. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Drive and Microsoft Teams Integration

To automate posting messages on Microsoft Teams for new Google Drive files, you need to use Pabbly Connect. Start by logging into your Pabbly Connect account. If you don’t have an account, you can create a free one in just two minutes by clicking on the ‘Sign Up Free’ button.

Once you are logged in, you will see the Pabbly Connect dashboard. Click on the blue button labeled ‘Create Workflow’. You can name your workflow something like ‘When New File is Uploaded to Google Drive, Send Message on Microsoft Teams’. Click on ‘Create’ to proceed.

2. Setting the Trigger Event for Google Drive in Pabbly Connect

In this section, you will set the trigger event in Pabbly Connect. You need to select Google Drive as your application for the trigger. Choose the event ‘New File in Folder’ to ensure that the automation triggers whenever a new file is uploaded to a specific Google Drive folder.

• Select ‘Google Drive’ as the trigger application.
• Choose ‘New File in Folder’ as the trigger event.
• Connect your Google Drive account to Pabbly Connect.
• Select the specific folder where the new files will be uploaded.

After setting up the trigger, click on ‘Save and Send Test Request’. This will fetch the details of the newly uploaded file. If there are no files uploaded yet, ensure you upload a test file to see the details captured by Pabbly Connect.

3. Configuring the Action Event to Post Messages on Microsoft Teams

Next, you will set up the action event to send messages on Microsoft Teams using Pabbly Connect. Select Microsoft Teams as your action application and choose the event ‘Send Channel Message’. This will allow you to post messages in a specific channel whenever a new file is uploaded.

Connect your Microsoft Teams account to Pabbly Connect by clicking on the connect button. After granting the necessary permissions, you will be able to see all your teams listed in Pabbly Connect. Select the appropriate team and channel where you want the message to be posted.

• Select ‘Microsoft Teams’ as the action application.
• Choose ‘Send Channel Message’ as the action event.
• Map the message content to include details about the uploaded file.

In the message field, you can write something like ‘Hello team, a new file has just been uploaded in the Google Drive folder. You can check the file from here.’ Don’t forget to map the link to the uploaded file so your team can access it directly.

4. Testing the Google Drive and Microsoft Teams Integration

After setting up the action event in Pabbly Connect, it’s time to test your integration. Click on the ‘Save’ button to finalize your settings. Now, upload a new file to the specified Google Drive folder again and check if the message is posted in Microsoft Teams.

Once you upload the file, Pabbly Connect will automatically trigger the action you set up. You will receive a message in your designated Microsoft Teams channel with the details of the uploaded file. This confirms that the integration is working correctly.

Make sure that the folder permissions in Google Drive allow users with the link to access the files. This will ensure that your team can view the uploaded files without any issues.

5. Conclusion: Automate Your Workflow with Pabbly Connect

By following these steps, you can seamlessly integrate Google Drive with Microsoft Teams using Pabbly Connect. This automation allows your team to stay updated on new file uploads without manual notifications, saving time and enhancing productivity.

Whenever a new file is uploaded to the specified Google Drive folder, a message will be sent automatically to your Microsoft Teams channel, ensuring everyone is informed promptly. With Pabbly Connect, you can focus on your work while the automation handles the notifications for you.

Start automating your tasks today with Pabbly Connect and experience the ease of integrating multiple applications effortlessly.