Integrate Calendly with Mailgun Using Pabbly Connect: A Step-by-Step Guide

Learn how to add Calendly invitees to Mailgun as subscribers using Pabbly Connect. Follow this detailed tutorial for seamless integration. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start integrating Calendly with Mailgun, we first need to access Pabbly Connect. Open your web browser and type in ‘Pabbly.com/connect’ to reach the Pabbly Connect homepage. If you already have an account, simply sign in; otherwise, you can sign up for free, which includes 100 free tasks every month to practice automation workflows.

Once signed in, click on the ‘Access Now’ button for Pabbly Connect. This will redirect you to the main dashboard where you can create new workflows. Pabbly Connect is essential for linking your Calendly account with Mailgun, allowing you to automate the process of adding invitees as subscribers.

2. Creating a New Workflow in Pabbly Connect

In the Pabbly Connect dashboard, click on the ‘Create Workflow’ button to start a new automation process. You will need to name your workflow, such as ‘Add Calendly Invitees to Mailgun’. This name helps identify the specific integration you are setting up. using Pabbly Connect

In your new workflow, you will see two main sections: Trigger and Action. The Trigger section is where the event starts, and the Action section is where the event concludes. For this integration, select Calendly as your trigger application and choose the event ‘Invitee Created’. This step is crucial as it defines the starting point of your automation.

3. Connecting Calendly to Pabbly Connect

Next, you need to connect your Calendly account to Pabbly Connect. Click on ‘Connect’ and then select ‘Add New Connection’. You will be prompted to enter your Calendly API key, which can be found in your Calendly account under the Integrations section. This API key allows Pabbly Connect to access your Calendly data securely.

• Log into your Calendly account.
• Navigate to Integrations and find the API key.
• Copy the API key and paste it into Pabbly Connect.

After entering the API key, click on ‘Save’ and then send a test request to ensure the connection is successful. Once connected, Pabbly Connect will wait for a new invitee to be created in your Calendly account, which will trigger the next steps in your automation.

4. Setting Up Mailgun Integration in Pabbly Connect

Now that your Calendly account is connected, it’s time to set up the Mailgun integration. In the Action section of your workflow, select Mailgun as your action application. Choose the action event ‘Create Member’ to add new invitees from Calendly as subscribers in Mailgun.

To connect Mailgun to Pabbly Connect, click on ‘Add New Connection’. Enter your Mailgun API key, host, and domain name. The Mailgun host for the U.S. region is ‘api.mailgun.net’, and you will need to select the appropriate domain from your Mailgun account. This setup allows Pabbly Connect to send data to Mailgun seamlessly.

• Enter the private API key from your Mailgun account.
• Select the correct Mailgun domain.
• Click ‘Save’ to establish the connection.

After saving, Pabbly Connect will confirm the integration, allowing you to map the data from Calendly to Mailgun. This mapping is essential to ensure that the invitee’s details are accurately added to your Mailgun subscriber list.

5. Finalizing the Integration and Testing

With both Calendly and Mailgun connected to Pabbly Connect, it’s time to finalize your integration. In the Mailgun action setup, select the mailing list you want to add new subscribers to. You can use the mapping feature to automatically fill in details like the email address, first name, and last name from the data received from Calendly.

Once you have mapped the necessary fields, click on ‘Save and Send Test Request’. This action will send a test subscriber to your selected Mailgun list. After the test is successful, check your Mailgun account to confirm that the new subscriber has been added. This step verifies that your integration is functioning correctly.

Now, whenever a new invitee books a meeting through Calendly, their details will automatically be added to your Mailgun subscriber list, streamlining your email marketing process.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to integrate Calendly with Mailgun, allowing you to automate the addition of new invitees as subscribers. By following these steps, you can enhance your email marketing efforts and efficiently manage your subscriber lists.