How to Use Pabbly Connect to Extract Conference Papers Data From PDFs to Google Sheets

Learn how to automate the extraction of conference papers data from PDFs to Google Sheets using Pabbly Connect. Step-by-step tutorial included. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To start using Pabbly Connect for extracting conference paper data from PDFs to Google Sheets, first visit the Pabbly Connect website. You can do this by typing Pabbly.com/connect in your browser. This will take you to the landing page where you can either sign in or sign up for a free account.

If you are a new user, click on the ‘Sign Up for Free’ button. This process only takes a couple of minutes and grants you 100 free tasks every month. Once logged in, navigate to the dashboard of Pabbly Connect where you can create your automation workflows.

2. Creating a New Workflow in Pabbly Connect

After accessing the dashboard of Pabbly Connect, click on the ‘Create Workflow’ option. A dialog box will prompt you to name your workflow. Enter a descriptive name, such as ‘Extract Conference Papers Data from PDFs to Google Sheets’. Choose a folder to organize your workflow.

• Select a name for your workflow
• Choose a folder for organization
• Click on ‘Create’

Once your workflow is created, you will see a blank screen where you can set up triggers and actions. Remember, the trigger is the event that starts the automation, while actions are the responses to that trigger.

3. Setting Up the Trigger with Google Drive

For this automation, the trigger application is Google Drive. In the trigger section, select Google Drive and then choose the event ‘New File in Specific Folder’. This means every time a new PDF is uploaded to a designated folder in Google Drive, the workflow will initiate.

To connect Google Drive with Pabbly Connect, ensure you are logged into your Google account. Click on the ‘Connect’ button, and if you don’t have an existing connection, click ‘Add New Connection’. After granting the necessary permissions, select the specific folder where your conference papers will be uploaded.

4. Using OpenAI to Extract Data from PDFs

Next, you will set up the action to extract content from the uploaded PDFs using OpenAI. In the action step, select OpenAI and choose the action event ‘Extract Content from PDF or Image’. You need to connect OpenAI to Pabbly Connect by entering your API key, which you can generate from your OpenAI account.

• Select the OpenAI model (e.g., GPT-4 Mini)
• Insert the PDF URL dynamically from the previous response
• Provide a structured output JSON schema for the data you want

This structured output ensures that the extracted data, such as title, author name, abstract, and keywords, are returned in a systematic format suitable for Google Sheets.

5. Finalizing the Integration with Google Sheets

In the final step, connect Google Sheets to Pabbly Connect. Choose the action event ‘Add a New Row’ in Google Sheets. This allows you to automatically add a new row for each extracted paper’s data. Ensure you are logged into your Google Sheets account and select the spreadsheet where you want to record the data.

Map the fields from the previous OpenAI response to the corresponding columns in Google Sheets. This includes the paper title, author name, abstract, keywords, and conclusion. Once all fields are mapped, click on ‘Save and Send Test Request’ to confirm that the data is being recorded correctly in your Google Sheets.

Conclusion

Using Pabbly Connect, you can automate the extraction of conference paper data from PDFs to Google Sheets. This process saves time and ensures systematic data organization. By following these steps, you can set up your own automation workflow effectively.