How to Use AI Agent to Transcribe Meetings and Share MoMs with Pabbly Connect

Learn how to use Pabbly Connect to automate meeting transcriptions and share minutes of meetings (MoMs) seamlessly with your team. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Meeting Transcription

To use Pabbly Connect for transcribing meetings, start by accessing the Pabbly Connect website. Open a new browser tab and enter www.Pabbly.com/connect. This will take you to the Pabbly Connect landing page where you can sign in or sign up for a free account.

Once signed in, you will see the Pabbly apps window. Click on the Access Now button for Pabbly Connect. This will lead you to the dashboard where you can create a new workflow for your meeting transcription automation.

2. Creating a Workflow in Pabbly Connect

To create a workflow in Pabbly Connect, click on the Create Workflow button located at the top right corner of the dashboard. A dialog box will appear asking for a workflow name and folder selection. Name your workflow as AI Agent to Transcribe Meetings and Share MoMs and select a folder to save it in.

After naming your workflow, click on the Create button. You will now see two sections: Trigger and Action. The Trigger section is where you will specify when the automation will start, while the Action section defines what happens next. This setup is crucial for the automation process to work effectively.

• Click on Create Workflow
• Name your workflow
• Select a folder

After setting up the workflow, you are ready to define the Trigger application that will initiate the automation.

3. Setting Up Google Drive as Trigger in Pabbly Connect

In the Trigger section, select Google Drive as your application. The trigger event should be set to New File in Specific Folder. This means that every time you upload a new audio file into the designated Google Drive folder, it will trigger the workflow.

Next, click on the Connect button to establish a connection with Google Drive. You will need to authorize Pabbly Connect to access your Google Drive account. Select the appropriate account and grant the necessary permissions.

• Select Google Drive as the Trigger application
• Choose New File in Specific Folder as the Trigger event
• Authorize Pabbly Connect to access your Google Drive

After successfully connecting, select the folder where you will upload the meeting audio files. This setup allows Pabbly Connect to monitor the folder for new uploads.

4. Transcribing Audio Using AI Agent with Pabbly Connect

Once the Trigger setup is complete, the next step is to transcribe the audio file. For this, you will add an Action step and select OpenAI as the application. The action event should be set to Generate Transcribe Whisper, which will transcribe the uploaded audio file into text.

Click on the Connect button to link Pabbly Connect with your OpenAI account. You will need to provide an API token to establish this connection. After connecting, map the audio file URL from the previous step into the audio file URL field.

Select OpenAI as the Action application Choose Generate Transcribe Whisper as the Action event Map the audio file URL from the previous step

After mapping the audio file URL, click on Save and Send Test Request to initiate the transcription process. The AI agent will process the audio and return the transcribed text.

5. Sharing the Minutes of Meetings (MoMs) via Google Chat

After successfully transcribing the audio, the next step is to summarize the transcription into Minutes of Meetings (MoMs). Add another Action step, select OpenAI again, and set the action event to Chat GPT. This will allow the AI agent to generate a concise summary of the meeting.

In the prompt field, provide clear instructions for the AI on how to summarize the transcription. After setting up the summary generation, map the generated transcription data to this step. Finally, click on Save and Send Test Request to generate the summary.

Select OpenAI again for summarization Choose Chat GPT as the Action event Map the transcription data to the summary step

Once the summary is generated, you can share it with your team via Google Chat. Add one last Action step, select Google Chat, and set the action event to Create Message. Enter the chat webhook URL and the message content, then click on Save and Send Test Request to send the summary to your team.

Conclusion

Using Pabbly Connect, you can efficiently automate the process of transcribing meetings and sharing the Minutes of Meetings (MoMs) with your team. This integration not only saves time but also ensures that everyone stays informed about key discussion points effortlessly. By following the steps outlined, you can set up your own AI agent to streamline your meeting management process.