How to Update WooCommerce Order Status in Google Sheets Using Pabbly Connect

Learn how to automate WooCommerce order status updates in Google Sheets using Pabbly Connect. Step-by-step guide for seamless integration. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for WooCommerce and Google Sheets Integration

To begin automating your WooCommerce order status updates in Google Sheets, you first need to access Pabbly Connect. This powerful automation tool enables seamless integration between your WooCommerce store and Google Sheets.

Start by visiting Pabbly Connect at Pabbly.com/connect. If you are a new user, create a free account by clicking the ‘Create Free Account’ button. Existing users can simply sign in. Once logged in, you will be directed to the Pabbly Connect dashboard.

2. Creating a Workflow in Pabbly Connect

After accessing your Pabbly Connect dashboard, the next step is to create a new workflow. Click on the blue ‘Create Workflow’ button and give your automation a name, such as ‘Update WooCommerce Order Status in Google Sheets’.

• Click on the ‘Create’ button after naming your workflow.
• Select WooCommerce as the trigger application.
• Choose ‘Order Updated’ as the trigger event.

With these selections, you have set up the trigger that will initiate the automation whenever an order status is updated in WooCommerce. This is where Pabbly Connect begins to facilitate the integration process.

3. Connecting WooCommerce with Pabbly Connect

To link your WooCommerce store with Pabbly Connect, you will receive a webhook URL after configuring your trigger. Copy this URL and head over to your WooCommerce settings.

In your WooCommerce dashboard, navigate to the ‘Advanced’ settings and find the ‘Webhooks’ option. Here, you will create a new webhook by clicking on ‘Add New Webhook’. Fill in the details as follows:

• Name: WooCommerce to Google Sheets Integration
• Status: Active
• Topic: Order Updated
• Delivery URL: Paste the copied Webhook URL from Pabbly Connect.

After saving the webhook, return to Pabbly Connect and click on ‘Capture Web Response’ to test the connection. This step ensures that your WooCommerce and Pabbly Connect integration is functioning correctly.

4. Setting Up Google Sheets as the Action Application

Now that your WooCommerce store is connected to Pabbly Connect, the next step is to set Google Sheets as the action application. In your workflow, select Google Sheets and choose the action event ‘Lookup Spreadsheet Row’.

This action allows you to find the specific order in your Google Sheets that corresponds to the order status updated in WooCommerce. Connect your Google Sheets account to Pabbly Connect by granting the necessary permissions.

Select your spreadsheet containing the order data. Specify the sheet to lookup. Set the lookup column to the unique order ID.

Once you have configured these settings, Pabbly Connect will be able to retrieve the correct row from your Google Sheets based on the updated order status from WooCommerce.

5. Updating the Order Status in Google Sheets

With the order information retrieved from Google Sheets, the final step is to update the order status directly in your spreadsheet. Add another action step in your workflow and select Google Sheets again, this time choosing ‘Update Cell Value’ as the action event.

Here, you will specify the details of the cell you want to update, including the row index and the new value. Map the order status received from WooCommerce to the cell where the order status is stored in Google Sheets.

Select the spreadsheet and sheet again. Enter the range for the cell to be updated (e.g., B2). Map the new status value (e.g., ‘Cancelled’).

After saving this action, your automation will be complete. From now on, any updates made in your WooCommerce store will automatically reflect in your Google Sheets, thanks to Pabbly Connect.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to automate the updating of WooCommerce order statuses in Google Sheets. This integration streamlines your workflow and eliminates manual updates, enhancing efficiency in managing your order data.