How to Update Google Sheets Cell Without Changing Existing Text Using Pabbly Connect

Learn how to update Google Sheets cells without altering existing text through Jotform integration using Pabbly Connect. Step-by-step guide included! Explore efficient methods for automating routine tasks with clear, concise instructions suited for both newcomers and experienced professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Sheets Integration

To start updating Google Sheets cells without changing existing text, you first need to access Pabbly Connect. This powerful automation tool allows you to integrate various applications seamlessly.

Begin by visiting the Pabbly Connect website. Sign up for a free account to test its features and automate your workflows. Once registered, log into your account and navigate to the dashboard. From there, click on the ‘Create Workflow’ button to initiate your automation process.

2. Creating a Workflow in Pabbly Connect

Once you are on the workflow page of Pabbly Connect, it’s time to create a new workflow. Give it a descriptive name, such as ‘Update Existing Google Sheets Cell’. This helps in identifying your workflow later.

• Click on the ‘Create’ button to proceed.
• You will be taken to a new screen where you can set up triggers and actions.

In this section, you will set up Jotform as the trigger application, which will initiate the workflow whenever a new appointment is made. This integration is crucial for updating the Google Sheets cell without altering existing data.

3. Setting Up Jotform as a Trigger in Pabbly Connect

In the workflow setup, select Jotform as your trigger application. The trigger event will be set to ‘New Response’ which activates the workflow when a new appointment form is submitted.

After selecting Jotform, you will receive a webhook URL from Pabbly Connect. Copy this URL and navigate to your Jotform account. In Jotform, go to the form settings, find the Integrations tab, and add a new webhook integration by pasting the copied URL.

4. Connecting Google Sheets to Pabbly Connect

Next, you need to connect Google Sheets to Pabbly Connect. Add a new action step and select Google Sheets. Choose the action event as ‘Lookup Spreadsheet Rows’ to find existing appointments.

When prompted, log into your Google account to authorize Pabbly Connect to access your Google Sheets. Select the spreadsheet containing your appointment data and specify the column to look up, such as the phone number of the patient.

• Map the phone number from the Jotform response to the lookup value.
• Test the connection to ensure it retrieves the correct data.

This step is vital as it checks if the appointment already exists in your Google Sheets before attempting to update it.

5. Updating the Google Sheets Cell with New Data

Finally, to update the Google Sheets cell without changing existing text, you will add another action step in Pabbly Connect. Select Google Sheets again and choose the action event ‘Update Cell Value’.

Specify the cell you want to update, such as B2, and map the previous appointment data along with the new date you received from Jotform. Use a separator, like a vertical slash, to keep the existing data intact while appending new information.

Click on ‘Save and Send Test Request’ to update the cell. Verify in Google Sheets that the data has been updated correctly.

This process allows you to maintain a history of appointments without losing any previous data, showcasing the efficiency of Pabbly Connect in automating your workflows.

Conclusion

In this tutorial, we explored how to update a Google Sheets cell without changing existing text using Pabbly Connect. By integrating Jotform with Google Sheets, you can automate appointment tracking efficiently. This method saves time and ensures accurate data management.