How to Sync Outlook Calendar with Google Calendar Using Pabbly Connect

Learn how to sync Outlook Calendar with Google Calendar using Pabbly Connect in this detailed tutorial. Step-by-step guide included for seamless integration. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To sync Outlook Calendar with Google Calendar, the first step is to access Pabbly Connect. Begin by visiting the official Pabbly website and logging in to your account. If you are a new user, you can sign up for free and create your account in just a few minutes.

Once logged in, navigate to the Pabbly Connect dashboard. Here, you can create a new workflow by clicking the plus sign to initiate the integration process. This is where you will set up the automation to sync your calendars.

2. Creating a Workflow in Pabbly Connect

After accessing Pabbly Connect, you need to create a workflow that integrates Microsoft Outlook Calendar with Google Calendar. Name the workflow something descriptive, like ‘Sync Outlook Calendar with Google Calendar’ and click on create.

Next, you will see two windows: a trigger window and an action window. The trigger application will be Microsoft Office 365, and the action application will be Google Calendar. This setup ensures that whenever a new event is created in Outlook, it will automatically be added to Google Calendar.

• Click on the trigger window and select Microsoft Office 365.
• Choose the trigger event as ‘New Calendar Event’.
• Click on connect and add a new connection to Microsoft Office 365.

Once the connection is established, you will be prompted to select the specific calendar from your Outlook account that you want to sync. Ensure that you have created the desired calendar in Outlook before proceeding.

3. Setting Up the Trigger in Pabbly Connect

Now that your workflow is created, it’s time to set up the trigger in Pabbly Connect. After selecting Microsoft Office 365, you will authorize the application to access your calendar events. This step is crucial for ensuring that Pabbly Connect can receive event data from Outlook.

Once authorized, select the specific calendar you wish to monitor for new events. For example, if you have a calendar named ‘Work Events,’ select that. After this, create a new event in your Outlook Calendar to test the integration.

• Create a new event in Outlook and fill in the details like title, date, and description.
• Click save to create the event.

After saving, return to Pabbly Connect and click on ‘Save and Send Test Request’ to capture the event details. If successful, you will see the event data displayed in Pabbly Connect, confirming that the trigger is working.

4. Setting Up the Action in Pabbly Connect

With the trigger set up, it’s time to configure the action in Pabbly Connect. In the action window, select Google Calendar as the application and choose the action event as ‘Create an Event’. This will allow Pabbly Connect to create a corresponding event in Google Calendar whenever a new event is detected in Outlook.

Click on connect and authorize Pabbly Connect to access your Google Calendar account. Once connected, select the calendar where you want to add the new events. Ensure you choose the same calendar for consistency.

Map the event details from the trigger response into the action fields. Ensure you fill in the title, description, and timing accurately.

Finally, click ‘Save and Send Test Request’ to confirm that the event is created in Google Calendar. Check your Google Calendar to verify that the event appears as expected.

5. Testing the Integration Between Outlook and Google Calendar

To ensure that the integration is functioning correctly, create another event in your Outlook Calendar. This time, title it something like ‘Annual General Meeting’ and fill in the necessary details. Once saved, return to Google Calendar to check if the new event appears.

Keep in mind that the trigger in Pabbly Connect is polling based, which means it may take a few minutes for the event to show up in Google Calendar. Refresh your Google Calendar after a few moments to see the new event.

By following these steps, you will have successfully synced your Outlook Calendar with Google Calendar using Pabbly Connect. This automation ensures that any new events created in Outlook will automatically be reflected in Google Calendar, streamlining your scheduling process.

Conclusion

Using Pabbly Connect, syncing your Outlook Calendar with Google Calendar is a straightforward process. This integration allows for seamless event management, ensuring you never miss important meetings. Follow the steps outlined in this tutorial to automate your calendar synchronization today!